Employment Opportunities

Do you know someone that is a perfect fit for the Garden? See below for a list of current employment opportunities.

Facilities and Project Manager

Job Description

Quick facts:

Where:  Pittsburgh Botanic Garden, Pittsburgh, PA

Duration: full-time, salaried position

Application deadline: Until position is filled

Job Purpose

Pittsburgh Botanic Garden is a unique cultural amenity for the region built upon 460 acres of reclaimed mine land that Inspires People to Grow.  The Garden features inspirational display gardens, horticultural and environmental education, and research into regional botanical, ecological remediation and conservation issues.  The Garden is committed to taking a leadership role in the stewardship of the natural world and preserving healthy ecosystems.

As part of the Garden’s growing team, we seek a Facilities and Project Manager whose responsibility falls within two areas of operation. 

  • First, to oversee the physical maintenance of all Pittsburgh Botanic Garden buildings and facilities ensuring they are safe, up to code and fully operational. Hold responsibility for managing building services providers, construction contractors, and coordinating with other department managers with regards to the Garden’s schedule of educational programs, rentals, and private and community events.
  • Second, to coordinate new construction projects administration from the planning stages through completion.

This position reports to the Horticulture and Facilities Director.

Duties and Responsibilities

  • Update and maintain building preventative maintenance program and schedules.
  • Ensure operational efficiency of all building systems.
  • Coordinate all maintenance issues, work orders, and schedules.
  • Organize and maintain a database of replacement parts and material specifications.
  • Ensure all utility systems are inspected in accordance with regulations.
  • Coordinate site safety program.
  • Manage building security systems and services.
  • Provide project management on small projects e.g., renovation/additions.
  • Procure and manage contracts for building services providers.
  • Coordinate contractors and service providers with Garden events and programs.
  • Ensure all Pittsburgh Botanic Garden processes and compliance programs are met.
  • Prepare operating reports and budgets.
  • Manage and supervise staff, volunteers and outside contractors.

Experience and Qualifications

  • High school degree required. College, technical or trade school degree preferred.
  • Facilities management experience required.
  • Ability to read and understand technical drawings and plans.
  • Preference for previous experience in the horticulture industry.
  • Familiarity with sustainability principles a plus.
  • Able to multitask, prioritize, and manage time efficiently.
  • Self-motivated and self-directed with a natural attention to details.
  • Experienced at compiling and following strict budgets.
  • General computer skills including proficiency with Microsoft Office Suite.
  • Demonstrated skills in collaboration, creative problem-solving and conflict management.
  • Strength in oral and written communications.
  • A passionate commitment to the mission and purpose of the Garden.
  • Adherence to all Pittsburgh Botanic Garden policies and procedures.
  • Obtain clearances (Child Abuse Clearance; PA State Police Background Check; FBI Fingerprint Background Check).
  • Able to operate professionally under pressure, meet deadlines and maintain a high level of confidentiality.

Compensation

  • This is a full-time, salaried position. Typically, this is a 40-hour work week position. Flexible hours, including some weekend hours, will be required for Garden-related events and functions.
  • Health benefits package available

 

Work Conditions

  • Primarily indoor work with occasional outdoor work in all weather conditions to manage buildings/projects or work special events.
  • Must be able to traverse moderate to difficult site conditions related to Garden topography.
  • Ability to stand, bend, squat, and lift 50 pounds.

 

Equal Opportunity Employer

Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and

applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

 

Submission Requirements

Email submissions only. Please send cover letter, resume and two professional references to resume@pittsburghbotanicgarden.org. All candidate submissions should be combined in a single PDF with the applicant’s name in the file name. Please do not include information in email text, but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls, please.

Events and Guest Relations Facility Assistant

Job Description

Quick Facts

Where:  Pittsburgh Botanic Garden, Pittsburgh, PA

Duration: Part-time regular position

Application deadline: Until position is filled

 

Job Purpose

Pittsburgh Botanic Garden is a unique cultural amenity for the city built upon 460 acres of reclaimed mine land that Inspires People to Grow.  The Garden features inspirational display gardens, horticultural and environmental education, and research into regional botanical, ecological remediation and conservation issues.  The Garden is committed to taking a leadership role in the stewardship of the natural world and preserving healthy ecosystems.

 

Responsibilities

As part of the Garden’s growing team, we seek a Facilities Assistant that is responsible for the overall cleanliness of the facility and support the Garden to ensure a positive guest experience.

This position reports to the Events and Guest Relations Director is supervised by the Event Sales Manager and works closely with other Garden staff members. 

Duties include, but not limited to:

  • General cleaning, sweeping, mopping of Administration and Welcome Center Buildings and common areas
  • High traffic area windows and ledges
  • Trash, recycling and debris removal
  • Set up and tear down of tables and chairs classes and events
  • General restroom cleaning
  • Perform a variety of routine tasks which can involve any systems within the garden including, but not limited to maintaining garden pathways, leaf removal from sidewalks and event area
  • Snow removal from sidewalks and plaza area, application of ice melt as needed
  • Assist with special events as needed
  • Other hands-on work as required

Experience and Qualifications

  • Minimum requirement include high school diploma or equivalent; satisfactory completion of required background check; ability to communicate clearly and tactfully; CPR certification and first aid training preferred.  Demonstrated skills in collaboration and creative problem-solving
  • The ability to manage multiple tasks.
  • Must be reliable and be able to work independently.
  • High attention to detail and willingness to learn
  • A passionate commitment to the mission and purpose of the Garden.

Compensation

  • Non-exempt, part-time hourly position. Typically, this is a 10-12 hours per work week position. Flexible hours will be required for Garden related functions and occasional holidays.
  • The position will include pay for prorated holidays, vacation and sick time.

Work Conditions

  • Must be able to work two-three consistent shifts per week.
  • Ability to lift and carry up to 50 pounds.
  • Must be able to stand for long periods of time and work in all weather conditions

 

Equal Opportunity Employer

Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and

applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Submission Requirements

Email submissions only. Please send cover letter, resume and two professional references to resume@pittsburghbotanicgarden.org. All candidate submissions should be combined in a single PDF with the applicant’s name in the file name. Please do not include information in email text, but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls, please.

Events and Guest Relations Assistant    

Job Description

Quick Facts

Where:  Pittsburgh Botanic Garden, Pittsburgh, PA

Duration: Part-time regular position.

Application deadline: Until position is filled

Job Purpose

The Pittsburgh Botanic Garden is a unique cultural amenity for the city built upon 460 acres of reclaimed mine land that Inspires People to Grow.  The Garden features inspirational displays of gardens, horticultural and environmental education, and research into regional botanical, ecological remediation and conservation issues.  The Garden is committed to taking a leadership role in the stewardship of the natural world and healthy ecosystems.

Responsibilities

The Events and Guest Relations Assistant will assist guests that come to the Garden as part of general admission, group tours, and private events.  This is a part-time, non-exempt position.

Duties include, but are not limited, the following:

Admissions

  • Greeting visitors and guests in a friendly and attentive way and addressing their needs promptly including processing of admissions, gift shop sales, memberships, class and event registrations
  • Answer and routing calls and emails appropriately
  • Ensuring that the Bayer Welcome Center is clean and in order at the end of each shift
  • Remaining current on upcoming activities, fundraisers, and Garden development
  • Remaining current on membership levels and benefits
  • Adhering to PBG Customer Service guidelines, policies, and procedures
  • Ensuring constant coverage of the station in which you are assigned
  • Communicating clearly and effectively with a diverse group of stakeholders, guests, and patrons
  • Assist with inventory, ordering and restocking print material, merchandise, and supplies
  • Performing other duties as assigned to support Garden operations

Events

  • Assisting with scheduling Venue Tours with prospective clients
  • Working closely with the events team to plan, market, and organize special events
  • Ensuring that the Davidson Event Center is clean and in order prior to each event
  • Ensuring that all pre-event procedures are followed as outlined in the executed rental agreement
  • Directing or escorting contracted vendors and guests to events
  • Assisting with management of inventory of event supplies
  • Performing other duties as assigned to support internal and private events

Experience and Qualifications

The ideal candidate will have previous experience in customer service or event planning.  Minimum requirements include high school diploma or equivalent, ability to troubleshoot in a fast-paced environment, ability to communicate tactfully and effectively, and satisfactory completion of a background check. 

Compensation

  • Compensation commensurate with experience

Work Conditions

  • This position will include general office work and assisting the events department in set up and execution of events.
  • Must be able to work outdoor environment and all weather conditions
  • Accommodate a flexible work schedule that includes weekday, evening, weekend and occasional holiday availability. Most private rentals take place Friday – Sunday.
  • Must be able to lift & carry up to 50 pounds and traverse a moderate site

Equal Opportunity Employer

Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Submission Requirements

Email submissions only. Please send cover letter, resume, and two references to resume@pittsburghbotanicgarden.org.  Please do not include information in email text, but include important information for consideration in cover letter content.