Employment Opportunities 2018-08-10T18:44:40-07:00

Employment Opportunities

Do you know someone that is a perfect fit for the Garden? See below for a list of current employment opportunities.

Events and Guest Relations Assistant     

Job Description

Quick Facts

Where:  Pittsburgh Botanic Garden, Pittsburgh, PA

Duration: Part time- regular position.

Application deadline: Until position is filled

Job Purpose

The Pittsburgh Botanic Garden is a unique cultural amenity for the city built upon 460 acres of reclaimed mine land that Inspires People to Grow.  The Garden features inspirational displays of gardens, horticultural and environmental education, and research into regional botanical, ecological remediation and conservation issues.  The Garden is committed to taking a leadership role in the stewardship of the natural world and healthy ecosystems.

 

Responsibilities

The Events and Guest Relations Assistant will assist guests that come to the Garden as part of general admission, group tours, and private events.  This is a part-time, non-exempt position.

 

Duties include, but are not limited, the following:

Admissions

  • Greeting visitors and guests in a friendly and attentive way and addressing their needs promptly including processing of admissions, gift shop sales, memberships, class and event registrations
  • Answer and routing calls and emails appropriately
  • Ensuring that the Bayer Welcome Center is clean and in order at the end of each shift
  • Remaining current on upcoming activities, fundraisers, and Garden development
  • Remaining current on membership levels and benefits
  • Adhering to PBG Customer Service guidelines, policies, and procedures
  • Ensuring constant coverage of the station in which you are assigned
  • Communicating clearly and effectively with a diverse group of stakeholders, guests, and patrons
  • Assist with inventory, ordering and restocking print material, merchandise, and supplies
  • Performing other duties as assigned to support Garden operations

 

 


Events

  • Assisting with scheduling Venue Tours with prospective clients
  • Working closely with the events team to plan, market, and organize special events
  • Ensuring that the Davidson Event Center is clean and in order prior to each event
  • Ensuring that all pre-event procedures are followed as outlined in the executed rental agreement
  • Directing or escorting contracted vendors and guests to events
  • Assisting with management of inventory of event supplies
  • Performing other duties as assigned to support internal and private events

Experience and Qualifications

The ideal candidate will have previous experience in customer service or event planning.  Minimum requirements include high school diploma or equivalent, ability to troubleshoot in a fast-paced environment, ability to communicate tactfully and effectively, and satisfactory completion of a background check.  

 

Compensation

  • Compensation commensurate with experience

 

Work Conditions

  • This position will include general office work and assisting the events department in set up and execution of events.  
  • Must be able to work outdoor environment and all weather conditions
  • Accommodate a flexible work schedule that includes weekday, evening, weekend and occasional holiday availability.  Most private rentals take place Friday – Sunday.
  • Must be able to lift & carry up to 50 pounds and traverse moderate site


Equal Opportunity Employer

Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.


Submission Requirements

Email submissions only. Please send cover letter, resume, and two references to resume@pittsburghbotanicgarden.org.  Please do not include information in email text, but include important information for consideration in cover letter content.

Events and Guest Relations Facility Assistant

Job Description

Quick Facts

Where:  Pittsburgh Botanic Garden, Pittsburgh, PA

Duration: Part time- regular position.

Application deadline: Until position is filled

Job Purpose

Pittsburgh Botanic Garden is a unique cultural amenity for the city built upon 460 acres of reclaimed mine land that Inspires People to Grow.  The Garden features inspirational display gardens, horticultural and environmental education, and research into regional botanical, ecological remediation and conservation issues.  The Garden is committed to taking a leadership role in the stewardship of the natural world and preserving healthy ecosystems.

 

Responsibilities

As part of the Garden’s growing team, we seek a Facilities Assistant that is  responsible for the overall cleanliness of the facility and support the Garden to ensure a positive guest experience.

 

This position reports to the Events and Guest Relations Director, is supervised by the Event Sales Manager and works closely with other Garden staff members.  

 

Duties include, but not limited to:

  • General cleaning, sweeping, mopping of Administration and Welcome Center Buildings and common areas
  • High traffic area windows and ledges
  • Trash, recycling  and debris removal
  • Set up and tear down of tables and chairs classes and events
  • General restroom cleaning
  • Perform a variety of routine tasks which can involve any systems with in the garden including, but not limited to: maintaining garden pathways, leaf removal from sidewalks and event area
  • Snow removal from sidewalks and plaza area, application of ice melt as needed
  • Assist with special events as needed
  • Other hands on work as required

 

Experience and Qualifications

  • Minimum requirement include high school diploma or equivalent; satisfactory completion of a background check and drug test;  ability to communicate clearly and tactfully; CPR certification and  first aid training preferred.  Demonstrated skills in collaboration and creative problem-solving
  • The ability to manage multiple tasks.
  • Must be reliable and be able to work independently.
  • High attention to detail and willingness to learn
  • A passionate commitment to the mission and purpose of the Garden.

 

Compensation

  • Non-exempt, part time hourly position. Typically, this is a 10-12 hours per work week position. Flexible hours will be required for Garden related functions and occasional holidays.  
  • The position will included pay for prorated holidays, vacation and sick time.

 

Work Conditions

  • Must be able to work two-three consistent shifts per week.
  • Ability to lift and carry up to 50 pounds.
  • Must be able to stand for long periods of time and work in all weather conditions

 

Equal Opportunity Employer

Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and

applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

 

Submission Requirements

Email submissions only. Please send cover letter, resume and two professional references to resume@pittsburghbotanicgarden.org. All candidate submissions should be combined in a single PDF with applicant’s name in the file name. Please do not include information in email text, but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls please.

Events and Guest Relations Security

Job Description

Quick Facts

Where:  Pittsburgh Botanic Garden, Pittsburgh, PA

Duration: Part time- regular position. Hours may vary during off season

Application deadline: Until position is filled

Job Purpose

Pittsburgh Botanic Garden is a unique cultural amenity for the city built upon 460 acres of reclaimed mine land that Inspires People to Grow.  The Garden features inspirational display gardens, horticultural and environmental education, and research into regional botanical, ecological remediation and conservation issues.  The Garden is committed to taking a leadership role in the stewardship of the natural world and preserving healthy ecosystems.

 

Responsibilities

As part of the Garden’s growing team, we seek Security staff that will ensure the safety of Garden visitors, guests and employees, while enforcing Garden policies and procedures.

 

This position reports to the Events and Guest Relations Director, is supervised by the Event Sales Manager and works closely with other Garden staff members.  

 

Duties include, but not limited to:

  • Patrolling grounds to ensure security of all buildings and Garden interior and exterior areas including Garden paths.
  • Assisting with parking and directing traffic as needed
  • Preparing accurate and clear reports of accidents, illness, theft, vandalism, or any other unusual occurrences
  • Enforcing Garden rules and policies to visitors and guests
  • Ensuring that all private events follow the schedule as outlined in the executed rental agreement, denying access until the beginning of the rental and ensuring that teardown is completed in a timely manner
  • Following emergency safety plans implemented by the Garden, communicating areas for improvement to Garden Safety Officer when appropriate
  • Maintaining relationships with local law enforcement  and other authorities that may assist in the event of emergencies
  • Following proper opening and closing procedures
  • Perform a variety of routine tasks which can involve any systems with in the garden including, but not limited to: maintaining garden pathways, leaf removal from event area, watering plants, and feeding chickens
  • Perform small jobs, repair broken items and other duties as assigned by supervisor.

 

Experience and Qualifications

  • The ideal candidate will have previous experience in security.  Minimum requirement include high school diploma or equivalent; satisfactory completion of a background check and drug test;  ability to communicate clearly and tactfully; CPR certification and  first aid training preferred.  Demonstrated skills in collaboration and creative problem-solving
  • Strength in oral and written communications and the ability to manage multiple tasks.
  • A passionate commitment to the mission and purpose of the Garden.

 

Compensation

  • Non-exempt, part time hourly position. Typically, this is a 15-20 hours per workweek position. Flexible hours will be required for Garden related functions.  
  • The position will included pay for prorated holidays, vacation and sick time.
  • This position will be part time for 5 months and limited hours during off peak season.

 

Work Conditions

  • Must be able to work a flexible schedule primarily weekends, both day and evening shifts, occasional holidays
  • Ability to lift and carry up to 50 pounds.
  • Must be able to stand for long periods of time and work in all weather conditions

 

Equal Opportunity Employer

Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and

applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Submission Requirements

Email submissions only. Please send cover letter, resume and two professional references to resume@pittsburghbotanicgarden.org. All candidate submissions should be combined in a single PDF with applicant’s name in the file name. Please do not include information in email text, but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls please.

Annual Fund Coordinator

Job Description

Quick Facts

Where:  Pittsburgh Botanic Garden, Pittsburgh, PA

Duration: Full time position

Application deadline: Until position is filled

Job Summary:

Reporting to the Development Director, the Annual Fund Coordinator performs a wide variety of initiatives that support constituent management and charitable giving to the organization through membership and/or contributions. The coordinator manages computer databases along with an acknowledgement system related to donors, members and friends of the Garden.  

This is a full-time, nonexempt position and reports to the Development Director.

Responsibilities:

Database Management

  • Maintains detailed and accurate records of all donors and charitable contributions in support of Pittsburgh Botanic Garden. Produces timely donor acknowledgments.
  • Maintains membership fulfillment, and routine renewal efforts. Works with Marketing Manager to promote membership.
  • Maintains detailed records of all constituents, producing accurate and timely distribution lists (for both print and electronic formats), creating segmentation to support marketing and fundraising efforts
  • Maintains confidentiality of all constituent information
  • Examines data records  on a routine basis to ensure data accuracy and maintain overall database integrity
  • Generates routine reports to support cultivation efforts as well as monthly progress reports for Executive Director and Development Director as well as custom queries.

ANNUAL FUND

  • Coordinates annual opportunities for current and prospective donors, members, and community partners to engage with the Garden through appeals, events and other activities that are meant to raise funds, promote membership and increase awareness of Pittsburgh Botanic Garden.
  • Manages Tribute Program, including ordering and placing plaques as well as donor communication
  • Creates and maintains consistent communication with Corporate Partners, including current and prospective Corporate Partner program members or sponsors.
  • Assist with planning and execution of fundraising events, such as the Garden’s annual gala, garden tour and other community events.

EXPERIENCE AND QUALIFICATIONS

  • Experience with database management, including gift entry and/or membership administration, and customer relationship management
  • Highly developed understanding of database systems; Altru or Blackbaud experience preferred
  • Ability to maintain high level of confidentiality
  • Strong written and oral communication skills
  • Clearance of background security checks
  • Bachelor’s degree required in related field required

WORK CONDITIONS

  • Primarily office work conditions with occasional outdoor work at events
  • Typically this is a 40 hour workweek position, however flexible hours are required for Garden related functions
  • Must be able to sit for extended periods of time, traverse moderate site conditions related to Garden events, and be computer proficient

Equal Opportunity Employer

Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Submission Requirements

Email submissions only. Please send cover letter, resume and two professional references to resume@pittsburghbotanicgarden.org. Please do not include information in email test, but include important information for consideration in cover letter content. No phone calls please.