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Café Kitchen Assistant/Cook Job Description

Quick Facts

Duration: Regular Part-time position (Non-exempt)
Application deadline: Until filled
Hourly rate $13.50 to $15.00

Responsibilities

As part of the Garden’s growing team, the Café Kitchen Assistant will assist café patrons to ensure a positive guest experience.

This position reports to the Events and Guest Relations Director and works closely with other Garden staff members.

Duties include, but not limited to:

Food Service-Café

• Prepares the complete line of food set up and establishes an adequate system for the setup each day.
• Prepares order in kitchen based on guest tickets.
• Assists in the preparation, production, and service of food.
• Checks daily use records so as to make sure that estimates are filled in correctly and production is following these estimates as closely as possible.
• Assists in storing food when any deliveries arrive. Dates and rotates all food containers as required.
• Maintains good housekeeping in the entire kitchen, range, freezers, and all reach-in refrigerators.
• Supports the daily operations of the cafe.
• Takes food and beverage orders, processes orders and payment transactions.
• Communicates effectively and possesses a polite and pleasant demeanor.
• Prepares orders with high attention to detail and is attentive to customer requests.
• Able to work alone as well as part of a team.
• Able to operate a POS system, as well as other mechanical skills.
• Understands dietary restrictions and menu ingredients.
• Has knowledge of foodservice safety and hygiene.
• Adheres to PBG Customer Service guidelines, policies, and procedures.
• Stocks product and displays.
• Ensures the cleanliness of front and back of house.
• Performs other duties as assigned to support Garden operations

Experience and Qualifications

• The ideal candidate will have previous experience in customer service and food service operations.
• Minimum requirements include high school diploma or equivalent; satisfactory completion of a required background check; ability to communicate clearly and tactfully; CPR certification and first aid training a plus. Demonstrate skills in collaboration and creative problem-solving
• Have the ability to manage multiple tasks.
• Must be reliable and be able to work independently.
• Must have high attention to detail and willingness to learn.
• Must have a passionate commitment to the mission and purpose of the Garden.

Compensation

• Regular part-time position (Non-exempt). Typically, this is 20-30 hours per workweek and hours fluctuate seasonally.

Work Conditions

• Flexible hours will be required for Garden-related functions, weekends, weekdays, evenings, and holidays.
• The position will include pay for prorated holidays, vacation, and sick time.
• Ability to lift and carry up to 50 pounds.
• Must be able to stand for extended periods of time and work in all weather conditions.

Equal Opportunity Employer

Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Submission Requirements

Email submissions only. Please send a cover letter, resume, and two professional references to resume@pittsburghbotanicgarden.org. All candidate submissions should be combined in a single PDF with the applicant’s name in the file name. Please do not include information in email text, but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls, please.

Events and Guest Relations Assistant Job Description

Duration:  Seasonal Part-time position (non-exempt)

Application deadline: Until position is filled

Responsibilities

The Events and Guest Relations Assistant will assist guests who come to the Garden as part of general admission, group tours, and private events to ensure an overall positive guest experience.

Duties include, but are not limited, the following:

Admissions-Welcome Desk and Gift Shop

• Greet visitors and guests in a friendly and attentive way and address their needs promptly including the processing of admissions, gift shop sales, memberships, class and event registrations
• Answer and route calls and emails appropriately
• Ensure that the Welcome Center is clean and in order at the end of each shift, per provided checklist
• Remain current on upcoming activities, fundraisers, and Garden development
• Maintain knowledge of membership levels and benefits
• Adhere to PBG Customer Service guidelines, policies, and procedures
• Ensure constant coverage of the station in which you are assigned
• Communicate clearly and effectively with a diverse group of stakeholders, guests, and patrons
• Assist with inventory, ordering, and restocking print material, merchandise, and supplies
• Perform other duties as assigned to support Garden operations, assisting in the cafe if needed

Events

• Assist with answering initial inquiries and general questions of prospective clients
• Work closely with the events team to plan, market, and organize special events
• Ensure that the event areas are clean and in order prior to each event, per provided checklist
• Ensure that all pre-event procedures are followed as outlined in the executed rental agreements
• Direct or escort contracted vendors and guests to events
• Assist with the management of the inventory of event supplies
• Perform other duties as assigned to support internal and private events
• Assist Event Sales Manager/Coordinator with wedding ceremonies, execution of event timeline, and other duties as assigned per event

 Experience and Qualifications

• The ideal candidate will have previous experience in customer service or event operations, ability to troubleshoot in a fast-paced environment.
• Minimum requirements include high school diploma or equivalent; satisfactory completion of a required background check; ability to communicate clearly and tactfully; CPR certification and first aid training a plus. Demonstrated skills in collaboration and creative problem-solving
• The ability to manage multiple tasks.
• Must be reliable and be able to work independently.
• High attention to detail and willingness to learn
• A passionate commitment to the mission and purpose of the Garden.

Compensation

Seasonal Part-time position (non-exempt). Typically, this is 15-25  hours per workweek and hours fluctuate seasonally

Work Conditions

• Flexible hours will be required for Garden related functions and occasional holidays, weekdays, and evenings
• This position will include general office work and assisting the events department in the setup and execution of events.
• Must be able to work outdoor environment and all weather conditions
• Accommodate a flexible work schedule that includes weekday, evening, weekend and occasional holiday availability. Most private rentals take place Friday – Sunday
• Must be able to stand for extended periods of time
• Must be able to lift and carry up to 50 pounds

Equal Opportunity Employer

Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Submission Requirements

Email submissions only. Please send a cover letter, resume, and two professional references to resume@pittsburghbotanicgarden.org. All candidate submissions should be combined in a single PDF with the applicant’s name in the file name. Please do not include information in email text, but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls, please.

1/29/2021

Seasonal Gardener Job Description

Quick Facts
Duration: April 1 – October 31
Application deadline: until filled
Hours: typically a 40-hour/week position

Position Summary

As part of the Garden’s growing team, we are seeking a Seasonal Gardener who will tend the Garden’s living plant collections and horticultural displays. This position assists in building gardens and maintaining plants and gardens. The Seasonal Gardener plays a key role in the appearance of Pittsburgh Botanic Garden through their energetic attention to detail, technical skills and creativity.

This dedicated and reliable individual will bring horticultural knowledge and professional gardening talent to the Garden, implement best stewardship practices, and assist Garden staff with achieving exceptional standards for garden maintenance. Excellent communication skills, respect and integrity are required.

This position reports to the Horticulture and Facilities Director, is supervised by the Display Horticulturists, and works closely with other Garden staff members. Clearances are required before start date.

Duties and Responsibilities

• Perform general garden maintenance such as watering, pruning, planting, mulching and weeding of the permanent and seasonal plantings.
• Monitor pests and diseases and follows appropriate Integrated Pest Management strategies.
• Operate equipment such as utility vehicles as well as standard garden power tools such as mowers, string trimmers, blowers and tillers.
• As needed, complete non-horticultural projects that support the Garden’s mission and development.
• Motivate and assists volunteers in the maintenance of gardens and landscapes, including record keeping and proper plant identification.
• Occasionally assist with special events and other customer service tasks.
• Weekend duties will include caring for the Garden’s small flock of chickens (training provided).

Experience and Qualifications

• Four-year degree in horticulture or related field, or equivalent combination of training, skills and experience
• Two to four years of experience in the field of horticulture, public garden experience preferred
• Knowledge and/or experience in the following areas: arboriculture, PA native plants, perennials, fruit trees, container displays, and the common landscape plants of USDA zones 5 and 6
• Demonstrated skills in collaboration and creative problem-solving
• Strength in oral and written communications and the ability to manage multiple tasks
• A passionate commitment to the mission and purpose of the Garden
• Proficient with equipment used in the horticultural trade, including hand tools and small engine equipment
• Ability to follow directions and willing to learn “PBG” best practices

Compensation

• Non-exempt hourly position. Typically, this is a 40-hour position.
• Entry-level position; responsibilities and compensation will increase with demonstrated ability.
• Hours are 7 am to 3:30 pm on Mondays through Fridays and 8:45 am to 5:15 pm on weekends.
• Weekends are required on a rotating basis.
• Flexible hours will occasionally be required for Garden-related functions.

Work Conditions

• Primarily outdoor physical work in all weather conditions with occasional work at special events. Rain and cold weather clothing will be necessary. Boots are required.
• Must be able to traverse moderate to difficult site conditions related to Garden topography.
• Ability to lift 50 pounds.
• Cell phones and ear buds/headphones may not be used during work hours unless for emergencies or work purposes, this includes taking photos, listening to podcasts & music.

Equal Opportunity Employer

Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Submission Requirements

Email submissions only. Please send cover letter, resume and two professional references to smyers@pittsburghbotanicgarden.org. All candidate submissions should be combined in a single PDF with applicant’s name in the file name. Please do not include information in email text, but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls please.

Part-time Custodian Job Description

Quick Facts

Duration: Regular part-time position
Application deadline: until position is filled

Responsibilities

As part of the Garden’s growing team, we seek a Part-time Custodian who will be responsible for the cleanliness and general routine maintenance of the Garden’s facilities. This position reports to the Facilities Manager, and works closely with other Garden staff members.

Duties include, but not limited to:

• Clean, sweep, and mop Administration Building, Welcome Center, Davidson Event Center and Weisbrod Learning Pavilion including windows, sills, counters, and restrooms.
• Remove trash, recycling and debris
• Set up and tear down of tables and chairs for classes and events
• Perform a variety of routine maintenance tasks e.g., change light bulbs, hang bulletin boards
• Leaf and snow removal from sidewalks and event plaza and application of ice melt as needed
• Perform basic repairs and other hands-on work as assigned by supervisor
• Assist with special events and customer service tasks as needed

Experience and Qualifications

• High school diploma or equivalent and 5 years of experience in facilities role
• Satisfactory completion of a required background check
• Ability to communicate clearly and listen attentively
• Demonstrated skills in collaboration and creative problem-solving
• Ability to manage multiple tasks
• Reliable and be able to work independently
• High attention to detail and willingness to learn
• A passionate commitment to the mission and purpose of the Garden
• Obtain clearances before start date (Child Abuse Clearance; PA State Police Background Check; FBI Fingerprint Background Check)

Compensation

• Non-exempt, regular part-time hourly position. Typically, this will be 15-25 hours per week and hours will be afternoon and/or early evening
• Flexible hours will be required for Garden related functions and occasional holidays, weekdays and evenings

Work Conditions

• Must be able to work two-three consistent shifts per week.
• Ability to lift and carry up to 50 pounds.
• Must be able to stand for long periods of time and work in all weather conditions
• Must have valid PA driver’s license
• Cell phones and ear buds/headphones may not be used during work hours unless for emergencies or work purposes, this includes taking photos, listening to podcasts & music

Equal Opportunity Employer

Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Submission Requirements

Email submissions only. Please send a cover letter, resume, and two professional references to smyers@pittsburghbotanicgarden.org. All candidate submissions should be combined in a single PDF with the applicant’s name in the file name. Please do not include information in email text, but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls, please.

Finance Director Job Description

Quick Facts

Duration: Regular full-time position
Application deadline: until position is filled

Responsibilities

The Finance Director position is responsible for the accounting and financial operations of the organization, to include the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the organization’s reported financial results, and ensure that reported results comply with generally accepted accounting principles. This position reports to the Executive Director, but works closely with other staff members. This position has oversight of all staff related to accounting or finance. This is a full time exempt position.

Essential Job Functions

• Maintains all accounting systems, policies, and procedures in accordance with GAAP.
• Prepares monthly financial statements and reports.
• Manages all insurance products including but not limited to property, auto, risk-management and workers compensation insurance.
• Manages bank relations, investment management and negotiating debt financing.
• Monitors cash flow, oversees cash management, ticketing operation and covenant compliance.
• Coordinates the annual audit, government grants audit, and audits or financial reviews required by grants received from foundations.
• Coordinates and is responsible for filing all applicable tax returns.
• Coordinates compliance with local, state, and federal regulations associated to financial reporting for internal and external purposes.
• Creates and enhances internal control systems to support financial audits.
• Reviews and negotiates contract services for cost savings, asset management, account analysis, and reconciliation.
• Prepares all variance analysis reports of monthly actual to budget results for department directors and the Board of Directors for purposes of financial oversight of the organization.
• Works with the Executive Director and department directors to prepare the annual operating and capital budgets.
• Prepares forecasting against budget and monthly actuals.
• Prepares monthly balance sheet reconciliations.
• Meets with the Audit & Finance Committee and provides regular financial updates, including the annual budget presentation.
• Oversees new employee setup with payroll and benefits.
• Oversees all external contracts.
• Oversees all financial needs for events.
• Oversees the financial tracking of admissions, membership, rentals, café and merchandise sales.
• Performs other related duties as required for maintaining good financial practices.
• Generates ad hoc reports for various uses, analysis, and decision-making purposes and support.

Experience and Qualifications

• A minimum of a Bachelor’s degree in Business with a major in accounting or finance; CPA or MBA a plus.
• Minimum 3-5 years progressively responsible experience in non-profit environment is required.
• Proficient with Microsoft Office Suite and electronic spreadsheets; experience with non-profit accounting software, preferably the Blackbaud products Financial Edge and Altru.
• Experience with government grant tracking preferable.
• Solid base in mathematics with great analytical and communication skills
• Excellent oral and written communications; attention to detail; ability to make financial presentations to both internal and external groups, committees, boards, or organizations.
• Demonstrated organizational skills and ability to work well with others.
• Proven success in managing a variety of assignments simultaneously while maintaining strict attention to detail and schedules.
• Clearance of required background checks.

Work Conditions

• Primarily office work conditions with occasional outdoor work at events.
• Monthly evening work for Board meetings and weekend work for major Garden events.
• Must be able to lift up to 25 pounds and traverse moderate site.

Equal Opportunity Employer

Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Submission Requirements

Email submissions only. Please send a cover letter, resume, and two professional references to kkaiser@pittsburghbotanicgarden.org. All candidate submissions should be combined in a single PDF with the applicant’s name in the file name. Please do not include information in email text, but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls, please.