Pittsburgh Botanic Garden is currently accepting applications for the following positions.
Display Horticulturist
RESPONSIBILITIES
Pittsburgh Botanic Garden seeks a Display Horticulturist who will ensure that the Garden conforms to the highest standards of garden management practices while attending to the Garden’s living plant collections and horticultural displays. The Display Horticulturist plays a key role in the appearance of the Garden through their technical skills and creativity, the quality of the horticultural exhibits, and the use of best practices for collections management. This energetic individual will bring a high level of horticultural knowledge and professional gardening talent to the Garden, implement best stewardship practices, and lead interns and volunteers in exceptional standards for garden maintenance.
This position reports to the Head Display Horticulturist, and works closely with other Garden staff members. Display Horticulturist is a Regular Full-time Non-exempt position.
Essential Job Functions
- Assist Head Display Horticulturist in creating horticultural displays and the care of the Garden’s living collections
- Perform general garden maintenance such as pruning, planting, mulching and weeding of the permanent and seasonal plantings including plant acquisition, propagation, and installation
- Motivate and leads volunteers and interns in the maintenance of gardens and landscapes, including record keeping and proper plant identification
- Monitor pests and diseases and using Integrated Pest Management (IPM) approach, apply appropriate pesticides, herbicides and fertilizers as needed
- Occasionally lead garden tours and assists with special events
- Occasional non-horticultural projects that support the garden’s mission and development
- Perform special studies, projects and assignments as requested
- Operate equipment such as tractors and side-by-sides, as well as standard garden power tools such as chainsaws, blowers and tillers
- Winter duties will include snow removal
EXPERIENCE AND QUALIFICATIONS
- Four-year degree in horticulture or related field, or equivalent combination of training, skills and experience
- Three to five years of experience in the field of horticulture; botanic garden experience preferred
- Knowledge and/or experience in the following areas: arboriculture, PA native plants, perennials, fruit trees, container displays, and the common landscape plants of zone 5
- Demonstrated skills in creative problem-solving and conflict management
- Strength in oral and written communications and the ability to manage multiple tasks
- A passionate commitment to the mission and purpose of the Garden
- Proficient with equipment used in the horticultural trade, including larger equipment e.g., tractor
COMPENSATION
- Compensation commensurate with experience
WORK CONDITIONS
- Primarily outdoor physical work in all weather conditions with occasional work at special events
- Typically, this is a 40-hour workweek position with weekend shifts on rotation. Flexible hours will be required for Garden related functions
- Must be able to traverse moderate to difficult site conditions related to Garden topography
- Ability to stand, kneel, or bend for extended periods and lift 50 pounds
- Exposure to biting/stinging insects, poisonous plants, petroleum products and horticultural chemicals
- Must possess a valid PA driver’s license and have or be willing to obtain a Pesticide Applicator’s license
EQUAL OPPORTUNITY EMPLOYER
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
SUBMISSION REQUIREMENTS
Email submissions only. Please send cover letter, resume, salary requirements and two professional references to smyers@pittsburghbotanicgarden.org. Please do not include information in email text, but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls please.
Facilities Maintenance Assistant
RESPONSIBILITIES
As part of the Garden’s growing team, the part-time Facilities Maintenance Assistant team member will be responsible for the cleanliness and general routine maintenance of the Garden’s facilities.
This position reports to the Facilities Manager and works closely with other Garden staff members.
Essential Job Functions
- Clean, sweep, and mop Administration Building, Welcome Center, Davidson Event Center and Weisbrod Learning Pavilion including floors, windows, sills, counters, and restrooms.
- Remove trash, recycling, and debris.
- Maintain working inventory levels for building functionality.
- Set up and tear down tables and chairs for classes and events.
- Perform a variety of routine maintenance tasks e.g., change light bulbs, hang bulletin boards; basic repairs, e.g., paint and drywall and other hands-on work as assigned by Facilities Manager and/or Horticulture and Facilities Director.
- Assist with special events and customer service tasks as needed including our winter light festival.
- Seasonal leaf and snow removal from sidewalks and event plaza and application of ice melt as needed.
EXPERIENCE AND QUALIFICATIONS
- High school diploma or equivalent and five years of experience in a similar role.
- Ability to communicate clearly and listen attentively.
- Must have valid PA driver’s license.
- Demonstrated skills in collaboration and creative problem-solving.
- Ability to manage multiple and take direction for multiple tasks.
- Reliable and able to work independently.
- High attention to detail and willingness to learn.
- A passionate commitment to the mission and purpose of the Garden.
- Successful completion of required background checks and clearances prior to start date (Child Abuse Clearance; PA State Police Background Check; FBI Fingerprint Background Check).
WORK CONDITIONS
- Must be able to work two-three consistent shifts per week.
- Typically, this is a 15-25 hours per workweek and hours fluctuate seasonally
- Flexible hours will be required for Garden-related functions and occasional holidays, weekdays, and evenings
- The position will include pro-rated holidays, vacation, and sick time
- Ability to lift and carry up to 50 pounds.
- Must be able to stand for long periods of time and work in all weather conditions
- Cell phones and ear buds/headphones may not be used during work hours unless for emergencies or work purposes, this includes taking photos, listening to podcasts & music
EQUAL OPPORTUNITY EMPLOYER
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
SUBMISSION REQUIREMENTS
Email submissions only. Please send cover letter, resume, salary requirements and two professional references to smyers@pittsburghbotanicgarden.org. Please do not include information in email text but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls please.
Café Assistant
Café Assistant is a regular part-time non-exempt position at Pittsburgh Botanic Garden.
Responsibilities:
As part of the Garden’s growing team, the Café Kitchen Assistant will assist café patrons to ensure a positive guest experience. This position reports to the Café Manager and Events and Guest Relations Director and works closely with other Garden staff members.
Essential Job Functions:
- Support the daily operations of the café
- Take food and beverage orders, process orders and payment transactions
- Responsible for cash drawer security, cash balance and adhering to all other aspects in PBG cash handling policy
- Ability to take food orders with high attention to detail and is attentive to customer requests
- Ability to work alone as well as part of a team
- Ability to operate a POS system, as well as other mechanical skills
- Understand dietary restrictions and menu ingredients
- Have knowledge of foodservice safety and hygiene
- Adhere to PBG Customer Service guidelines, policies, and procedures
- Stock product and displays
- Ensure the cleanliness of café, front of the house and back of house
- Perform other duties as assigned to support Garden operations
Experience and Qualifications:
- The ideal candidate will have previous experience in customer service and food service operations
- Minimum requirements include high school diploma or equivalent;
- Ability to communicate clearly and tactfully with a pleasant demeanor
- CPR certification and first aid training a plus
- Demonstrate skills in collaboration and creative problem-solving
- Have the ability to manage multiple tasks
- Must be reliable and be able to work independently
- Must have high attention to detail and willingness to learn
- Must have a passionate commitment to the mission and purpose of the Garden
- Clearance of required background checks (Child Abuse Clearance; PA State Police Background Check; Fingerprint Background Check, PA valid driver’s license)
- ServSafe Certified or can become certified
Work Conditions:
- Typically, this is 20-30 hours per workweek and hours fluctuate seasonally.
- Flexible hours will be required for Garden-related functions, weekends, weekdays, evenings, and holidays.
- The position will include pay for pro-rated holidays, vacation, and sick time.
- Ability to lift and carry up to 50 pounds.
- Must be able to stand for extended periods of time and work in all weather conditions
Submission Requirements:
Email submissions only. Please send cover letter, resume and two professional references to cchorney@pittsburghbotanicgarden.org. All candidate submissions should be combined in a single PDF with applicant’s name in the file name. Please do not include information in email text, but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls please.
Equal Employer Opportunity:
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
11/9/2021
Events and Guest Relations Assistant
Events and Guest Relations Assistant is a regular part-time non-exempt position at Pittsburgh Botanic Garden.
RESPONSIBILITIES
The Events and Guest Relations Assistant assists guests who come to the Garden as part of general admission, group tours, and private events to ensure an overall positive guest experience.
Essential Job Functions:
Admissions at Welcome Desk, Gift Shop
- Greet visitors and guests in a friendly and attentive way and address their needs promptly including the processing of admissions, gift shop sales, memberships, class and event registrations.
- Answer and route calls and emails appropriately.
- Have basic computer knowledge, and ability to learn Altru /POS system
- Ensure that the Welcome Center is clean and in order at the end of each shift, per provided checklist.
- Remain current on upcoming activities, fundraisers, and Garden development.
- Maintain knowledge of membership levels and benefits.
- Adhere to PBG Customer Service guidelines, policies, and procedures.
- Responsible for cash drawer security, cash balance and adhering to all other aspects in PBG cash handling policy.
- Ensure constant coverage of the station in which you are assigned.
- Communicate clearly and effectively with a diverse group of stakeholders, guests, and patrons.
- Assist with inventory, ordering, and restocking print material, merchandise, and supplies.
- Assist in the café if needed.
- Perform other duties as assigned to support Garden operations.
Events
- Assist with answering initial inquiries and general questions of prospective clients.
- Work closely with the events team to plan, market, and organize special events.
- Ensure that the event areas are clean and in order prior to each event, per provided checklist.
- Ensure that all pre-event procedures are followed as outlined in the executed rental agreements.
- Direct or escort contracted vendors and guests to events.
- Assist with the management of the inventory of event supplies.
- Assist Events Manager/Coordinator with wedding ceremonies, execution of event timeline, and other duties as assigned per event.
- Perform other duties as assigned to support internal and private events.
EXPERIENCE AND QUALIFICATIONS
- Previous experience in customer service and/or event operations and the ability to troubleshoot in a fast-paced environment.
- Minimum requirements include a high school diploma or equivalent; communicate clearly and tactfully.
- CPR certification and first aid training along with demonstrated skills in collaboration and creative problem-solving a plus.
- Ability to manage multiple tasks.
- Be reliable and able to work independently.
- High attention to detail and willingness to learn.
- A passionate commitment to the mission and purpose of the Garden.
- Clearances and required background checks (Child Abuse Clearance; PA State Police Background Check; Fingerprint Background Check, PA valid driver’s license).
- RAMP Certified or can become certified.
- Able to trouble shoot facility issues as they occur.
WORK CONDITIONS
- Typically, this is 15-25 hours per workweek and hours fluctuate seasonally.
- Flexible hours will be required for Garden related functions and holidays, weekdays, evenings, and weekends.
- The position will include pro-rated pay for holidays, vacation, and sick time.
- Must have the ability to lift and carry up to 50 pounds.
- Must be able to stand for extended periods of time and work in all weather conditions.
Submission Requirements:
Email submissions only. Please send cover letter, resume and two professional references to cchorney@pittsburghbotanicgarden.org. All candidate submissions should be combined in a single PDF with applicant’s name in the file name. Please do not include information in email text, but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls please.
Equal Employer Opportunity:
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Seasonal Gardener
Seasonal Gardener
Job Status: Seasonal, Full-time, Non-exempt
RESPONSIBILITIES
As part of the Garden’s growing team, we are seeking a Seasonal Gardener who will tend the Garden’s living plant collections and horticultural displays. This position assists in building gardens and maintaining plants and gardens. The Seasonal Gardener plays a key role in the appearance of Pittsburgh Botanic Garden through energetic attention to detail, technical skills, and creativity.
This dedicated and reliable individual will bring horticultural knowledge and professional gardening talent to the Garden, implement best stewardship practices, and assist Garden staff with achieving exceptional standards for garden maintenance. Excellent communication skills, respect and integrity are required.
This position reports to the Horticulture and Facilities Director, is supervised by the Display Horticulturists, and works closely with other Garden staff members. Clearances are required before start date.
Essential Job Functions
- Perform general garden maintenance such as watering, pruning, planting, mulching, and weeding of the permanent and seasonal plantings.
- Monitor pests and diseases and follow appropriate Integrated Pest Management strategies.
- Operate equipment such as utility vehicles as well as standard garden power tools such as mowers, string trimmers, blowers, and tillers.
- As needed, complete non-horticultural projects that support the Garden’s mission and development.
- Motivate and assist volunteers in the maintenance of gardens and landscapes, including record keeping and proper plant identification.
- Assist with special events and other customer service tasks including winter light festival.
- Weekend duties include caring for the Garden’s small flock of chickens (training provided).
- Participate in seasonal activities including bulb planting, garden cleanup and snow removal.
EXPERIENCE AND QUALIFICATIONS
- Four-year degree in horticulture or related field, or equivalent combination of training, skills, and experience.
- Two to four years of experience in the field of horticulture, public garden experience preferred.
- Knowledge and/or experience in the following areas: arboriculture, PA native plants, perennials, fruit trees, container displays, and common landscape plants of USDA zones 5 & 6.
- Demonstrated skills in collaboration and creative problem-solving.
- Strength in oral and written communications and the ability to manage multiple tasks.
- A passionate commitment to the mission and purpose of the Garden.
- Proficient with equipment used in the horticultural trade, including hand tools and small engine equipment.
- Ability to follow directions and willing to learn the Garden’s best practices.
COMPENSATION
- Non-exempt hourly position. Typically, this is a 40-hour position.
- Entry-level position: responsibilities and compensation will increase with demonstrated ability.
- Hours are 7:00 am to 3:30 pm.
- Weekends are required on a rotating basis.
- Flexible hours will occasionally be required for Garden-related functions.
WORK CONDITIONS
- Primarily outdoor physical work in all weather conditions with occasional work at special events. Rain and cold weather clothing will be necessary. Boots are required.
- Must be able to traverse moderate to difficult site conditions related to Garden topography.
- Ability to lift 50 pounds.
- Cell phones and ear buds/headphones may not be used during work hours unless for emergencies or work purposes, this includes taking photos, listening to podcasts & music.
SUBMISSION REQUIREMENTS
Email submissions only. Please send cover letter, resume, salary requirements and two professional references to smyers@pittsburghbotanicgarden.org. Please do not include information in email text but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls please.
EQUAL OPPORTUNITY EMPLOYER
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Part-time Seasonal Gardener
Part-time Seasonal Gardener
Hours: Seasonal, Part-time
RESPONSIBILITIES
As part of the Garden’s growing team, we are seeking a part-time Seasonal Gardener who will tend the Garden’s living plant collections and horticultural displays. This position assists in building gardens and maintaining plants and gardens. The Seasonal Gardener plays a key role in the appearance of Pittsburgh Botanic Garden through energetic attention to detail, technical skills, and creativity.
This dedicated and reliable individual will bring horticultural knowledge and professional gardening talent to the Garden, implement best stewardship practices, and assist Garden staff with achieving exceptional standards for garden maintenance. Excellent communication skills, respect and integrity are required.
This position reports to the Horticulture and Facilities Director, is supervised by the Display Horticulturists, and works closely with other Garden staff members. Clearances are required before start date.
Essential Job Functions
- Perform general garden maintenance such as watering, pruning, planting, mulching and weeding of the permanent and seasonal plantings.
- Monitor pests and diseases and follows appropriate Integrated Pest Management strategies.
- Operate equipment such as utility vehicles as well as standard garden power tools such as mowers, string trimmers, blowers and tillers.
- As needed, complete non-horticultural projects that support the Garden’s mission and development.
- Motivate and assists volunteers in the maintenance of gardens and landscapes, including record keeping and proper plant identification.
- Occasionally assist with special events and other customer service tasks, including winter light festival.
- Weekend duties include caring for the Garden’s small flock of chickens (training provided).
- Participate in seasonal activities including bulb planting, garden cleanup and snow removal.
EXPERIENCE AND QUALIFICATIONS
- Four-year degree in horticulture or related field, or equivalent combination of training, skills and experience.
- Two to four years of experience in the field of horticulture, public garden experience preferred.
- Knowledge and/or experience in the following areas: arboriculture, PA native plants, perennials, fruit trees, container displays, and common landscape plants of USDA zones 5 & 6.
- Demonstrated skills in collaboration and creative problem-solving.
- Strength in oral and written communications and the ability to manage multiple tasks.
- A passionate commitment to the mission and purpose of the Garden.
- Proficient with equipment used in the horticultural trade, including hand tools and small engine equipment.
- Ability to follow directions and willing to learn the Garden’s best practices.
COMPENSATION
- Non-exempt hourly position. Typically, this is a 24-hour per week position.
- Entry-level position: responsibilities and compensation will increase with demonstrated ability.
- Hours are 7:00 am to 3:30 pm on Fridays, Saturdays, and Sundays.
- Flexible hours will occasionally be required for Garden-related functions.
WORK CONDITIONS
- Primarily outdoor physical work in all weather conditions with occasional work at special events. Rain and cold weather clothing will be necessary. Boots are required.
- Must be able to traverse moderate to difficult site conditions related to Garden topography.
- Ability to lift 50 pounds.
- Cell phones and ear buds/headphones may not be used during work hours unless for emergencies or work purposes, this includes taking photos, listening to podcasts & music.
SUBMISSION REQUIREMENTS
Email submissions only. Please send cover letter, resume, salary requirements and two professional references to smyers@pittsburghbotanicgarden.org. Please do not include information in email text but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls please.
EQUAL OPPORTUNITY EMPLOYER
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Safety & Security Assistant
Safety & Security Assistant
Job Status: Part-Time, Regular, Non-Exempt
Pittsburgh Botanic Garden inspires people to value plants, garden design and the natural world by cultivating plant collections of the Allegheny Plateau and temperate regions, creating display gardens, conducting educational programs, and conserving the environment.
RESPONSIBILITIES
As part of the Garden’s growing team, we seek a Safety & Security Assistant that will ensure the safety of Garden visitors, guests, and employees, while enforcing Garden policies and procedures.
This position reports to the Events and Guest Relations Director, is supervised by the Event Sales Manager and works closely with other Garden staff members.
Essential Job Functions
- Patrol grounds to ensure security of all buildings and Garden interior and exterior areas including Garden paths.
- Assist with parking and directing traffic as needed
- Prepare accurate and clear reports of accidents, illness, theft, vandalism, or any other unusual occurrences
- Enforce Garden rules and policies to visitors and guests
- Ensure that all private events follow the schedule as outlined in the executed rental agreement, denying access until the beginning of the rental and ensuring that teardown is completed in a timely manner
- Follow emergency safety plans implemented by the Garden, communicating areas for improvement to Garden Safety Officer when appropriate
- Maintain relationships with local law enforcement and other authorities that may assist in the event of emergencies
- Follow proper opening and closing procedures
- Perform a variety of routine tasks which can involve any systems within the Garden including, but not limited to: maintaining garden pathways, leaf removal from event area, watering plants, and feeding chickens
- Perform small jobs, repair broken items and other duties as assigned by supervisor.
EXPERIENCE AND QUALIFICATIONS
- The ideal candidate will have previous experience in security. Minimum requirements include high school diploma or equivalent; satisfactory completion of required background check; ability to communicate clearly and tactfully; CPR certification and first aid training preferred. Demonstrated skills in collaboration and creative problem-solving
- Strength in oral and written communications and the ability to manage multiple tasks.
- A passionate commitment to the mission and purpose of the Garden.
WORK CONDITIONS
- Must be able to work a flexible schedule primarily weekends, both day and evening shifts, occasional holidays
- Ability to lift and carry up to 50 pounds.
- Must be able to stand for long periods of time and work in all weather conditions
- Typically, this is a 15-20 hours per workweek position. Flexible hours will be required for Garden related functions.
- The position will included pay for prorated holidays, vacation, and sick time.
- This position will be part-time for five months and limited hours during off peak season.
EQUAL OPPORTUNITY EMPLOYER
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and
applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
SUBMISSION REQUIREMENTS
Email submissions only. Please send a cover letter, resume, and two professional references to cchorney@pittsburghbotanicgarden.org. Please do not include information in email text but do include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls, please.
Posted April 2022
Visitor Experience & Events Director
Job Status: Full-Time, Regular, Non-Exempt
RESPONSIBILITIES
The Visitor Experience & Events Director is responsible for providing a positive visitor experience to all guest through daily admissions, private events (rentals) and public community events. Included in this area of responsibility are the welcome desk, café management, retail sales, private rentals, corporate rentals, group visit coordination, and fundraising events. The full-time salaried position is responsible for delivering yearly earned revenue goals by generating and growing daily admissions, events, café, and retail sales. The Visitor Experience & Event Director is a member of the senior team at the Garden, reporting directly to the Executive Director.
Essential Job Functions
- Supervise Visitor Experience & Events Department staff through managers as direct reports
- Interface with visitors, clients, vendors, etc.
- Understand the base of financial support and the earned income strategies of all segments of the organization
- Create effective reports that both inform staff leadership and board volunteers of progress and challenges
- Work collaboratively with other departments to effectively reach common organizational goals
- Develop strong relationships with and secure the trust and confidence of the Executive Director and Board
- Value and enforce the Garden’s core values, history, culture, traditions, communities, programs, personalities, and governance structure
EXPERIENCE AND QUALIFICATIONS
- The ideal candidate must have a minimum of seven years of experience in guest services and event management, along with food service and retail operations at a public garden or similar non-profit museum setting
- Possess excellent planning and organization skills
- Have experience in employee management with effective communication talent
- Express friendly interpersonal skills, be a staff leader with the ability to build and manage the Garden’s front-line staff
- Work in a multi-disciplinary team environment
- Maintain productive relationships with board members, staff, foundations, donors, volunteers, and other stakeholders
- Build new relationships throughout the community benefitting the Garden
- Have excellent verbal and written communication skills, and the ability to communicate with tact and diplomacy
- Utilize data in goal setting and strategy measurement and demonstrate management-level familiarity with Blackbaud’s Altru software.
- Demonstrate team building and organizational skills, a record of completing assignments, and successful experience in developing guest experiences
- Directly supervise staff, including hiring and training of a department consisting of approximately 15 full-time, part-time, and seasonal employees.
- Successful completion of required background checks and clearances prior to start date (Child Abuse Clearance; PA State Police Background Check; FBI Fingerprint Background Check).
- Other necessary certifications (e.g. ServSafe)
WORK CONDITIONS
- Primarily indoor work conditions with regular outdoor work at rentals and community events
- This position requires a scheduled flexible workweek that includes weekday, evening, weekend and holiday availability. Typical work schedule is Tuesday-Saturday.
- Evening work for events and weekend work for private and public Garden events.
- Must be able to lift up to 40 pounds and traverse moderate sites.
EQUAL OPPORTUNITY EMPLOYER
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
SUBMISSION REQUIREMENTS
Email submissions only. Please send a cover letter, resume, and two professional references to kkaiser@pittsburghbotanicgarden.org.
June 2022
Events Coordinator
Job Status: Regular Full-time Non-Exempt
RESPONSIBILITIES
The Events Coordinator is responsible for assisting the Events Manager in generating event revenue from sales through various outreach channels. This position assists in developing advertising campaigns for events held at the Garden. The position reports to the Events and Guest Relations Director and interfaces with clients, caterers, rental companies, volunteers, staff and vendors. The Events Coordinator will coordinate event set-up and the general upkeep of rental facilities.
Essential Job Functions:
- Exceed quarterly rental revenue targets set forth by direct report, and assist in tracking private events revenue. Gather data and create revenue reports as needed.
- Assist in keeping all applicable channels updated with changing event information and pricing.
- Follow up with all leads and correspond with potential clients from initial inquiry through booking.
- Schedule site tours for potential clients.
- Create rental contracts for all external events, including corporate, private, etc.
- Correspond with existing clients to gather event details, and update all programs with applicable event details.
- Create leads and develop long-term relationships in the event planning, production, and promotion communities, and with other relevant companies, organizations, and groups.
- Provide superior and professional customer service to all potential and existing clients.
- Thoroughly track payments to ensure that all clients meet the required deadlines.
- Work with all contracted clients to ensure that timelines are met, Certificates of Insurance are received and reviewed, and all event details are correct before the event.
- Act as day-of event supervisor upon request by direct report at external events, such as weddings, to coordinate with vendors, track and follow pre-determined timeline, coordinate ceremony, and generally assist client, including facilitating wedding rehearsals.
- Ensure that the event space is clean before each rental. General cleaning including, but not limited to: sweeping, mopping, dusting ledges, cleaning windows, emptying trash and other cleaning duties as assigned.
- Assist Events Manager in researching, analyzing, and developing special event profit generating opportunities.
- Other duties as assigned, including working with other departments to develop and promote future programs that will benefit Pittsburgh Botanic Garden’s long-term goals.
- Build relationships with corporations to promote repeat business.
EXPERIENCE AND QUALIFICATIONS
- Bachelor’s degree or equivalent combination of education and related experience and/or training.
- Must be extremely detailed and well organized.
- Expertise in planning, budgeting, and marketing.
- Working knowledge of local and regional markets, venue operations, and special events industries.
- Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
- Ability to effectively evaluate risks and liabilities of special events and venue rentals.
- Ability to work well under pressure and meet deadlines.
- Excellent interpersonal and communication skills, demonstrate strong people skills, effective management and a positive work environment.
- Clearance of required background checks (Child Abuse Clearance; PA State Police Background Check; Fingerprint Background Check, PA valid driver’s license).
- RAMP Certified or can become certified.
- Able to trouble shoot facility issues as they occur.
WORK CONDITIONS
- Typically, this is 40 hours per workweek and hours fluctuate seasonally.
- Flexible hours will be required for Garden related functions and holidays, weekdays, evenings, and weekends.
- The position will include pay for holidays, vacation, and sick time.
- Must have the ability to lift and carry up to 50 pounds.
- Must be able to stand for extended periods of time and work in all weather conditions.
SUBMISSION REQUIREMENTS
Email submissions only. Please send a cover letter, resume, and two professional references to resume@pittsburghbotanicgarden.org.
EQUAL OPPORTUNITY EMPLOYER
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
EQUAL OPPORTUNITY EMPLOYER
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
