Pittsburgh Botanic Garden is currently accepting applications for the following position.
Facilities Manager
Facilities Manager Job Description
As part of the Garden’s growing team, we seek a Facilities Manager to oversee the physical maintenance of all Pittsburgh Botanic Garden buildings and facilities to ensure that they are safe, up to code and fully operational. The Facilities Manager will be responsible for managing building service providers, construction contractors, and coordinating with other department managers with regards to the Garden’s schedule of educational programs, rentals, and private and community events.
This position reports to the Horticulture and Facilities Director.
Duties and Responsibilities
- Update and maintain building preventative maintenance program and schedules.
- Ensure operational efficiency of all building systems.
- Coordinate all maintenance issues, work orders and schedules.
- Organize and maintain database of replacement parts and material specifications.
- Ensure all utility systems are inspected in accordance with regulations.
- Coordinate site safety program.
- Manage building security systems and services.
- Provide project management on small projects e.g., renovation/additions.
- Procure and manage contracts for building services providers.
- Coordinate contractors and service providers with Garden events and programs.
- Ensure all Pittsburgh Botanic Garden processes and compliance programs are met.
- Prepare operating reports and budgets.
- Manage and supervise staff, volunteers and outside contractors.
Experience and Qualifications
- High school degree required. College, technical or trade school degree preferred.
- Facilities management experience required.
- Ability to read and understand technical drawings and plans.
- Familiarity with sustainability principles a plus.
- Able to multitask, prioritize, and manage time efficiently.
- Self-motivated and self-directed with a natural attention to details.
- Experienced at compiling and following strict budgets.
- General computer skills including proficiency with Microsoft Office Suite.
- Demonstrated skills in collaboration, creative problem-solving and conflict management.
- Preferred experience in the Green Industry
- Strength in oral and written communications.
- A passionate commitment to the mission and purpose of the Garden.
- Adherence to all Pittsburgh Botanic Garden policies and procedures.
- Obtain clearances before start date (Child Abuse Clearance; PA State Police Background Check; FBI Fingerprint Background Check)
- Able to operate professionally under pressure, meet deadlines and maintain a high level of confidentiality.
Compensation
- This is a full-time, exempt position. Typically, this is a 40-hour workweek position. Flexible hours, including some weekend hours, will be required for Garden-related events, functions and emergencies.
- Health benefits package available, plus holidays, vacation, and sick time
Work Conditions
- Primarily indoor work with occasional outdoor work in all weather conditions to manage buildings/projects or work special events.
- Must be able to traverse moderate to difficult site conditions related to Garden topography.
- Ability to stand, bend, squat, and lift 50 pounds.
Equal Opportunity Employer
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Submission Requirements
Email submissions only. Please send cover letter, resume and two professional references to smyers@pittsburghbotanicgarden.org. All candidate submissions should be combined in a single PDF with applicant’s name in the file name. Please do not include information in email text, but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls please.
December 30, 2020
Custodian
Custodian Job Description
As part of the Garden’s growing team, we seek a Custodian who will be responsible for the cleanliness and general routine maintenance of the Garden’s facilities.
This position reports to the Horticulture and Facilities Director and the Facilities Manager, and works closely with other Garden staff members.
Duties include, but not limited to:
- Clean, sweep, and mop Administration Building, Welcome Center, Davidson Event Center and Weisbrod Learning Pavilion including windows, sills, counters, and restrooms.
- Remove trash, recycling and debris
- Set up and tear down of tables and chairs for classes and events
- Perform a variety of routine maintenance tasks e.g., change light bulbs, hang bulletin boards
- Leaf and snow removal from sidewalks and event plaza and application of ice melt as needed
- Perform basic repairs and other hands-on work as assigned by supervisor
- Assist with special events and customer service tasks as needed
Experience and Qualifications
- High school diploma or equivalent and 5 years of experience in facilities role
- Satisfactory completion of a required background check
- Ability to communicate clearly and listen attentively
- Demonstrated skills in collaboration and creative problem-solving
- Ability to manage multiple tasks
- Reliable and be able to work independently
- High attention to detail and willingness to learn
- A passionate commitment to the mission and purpose of the Garden
- Obtain clearances before start date (Child Abuse Clearance; PA State Police Background Check; FBI Fingerprint Background Check)
Compensation
- Non-exempt, Regular Part-Time hourly position. Typically, this is a 15-25 hours per workweek and hours fluctuate seasonally
- Flexible hours will be required for Garden related functions and occasional holidays, weekdays and evenings
- The position will include prorated holidays, vacation, and sick time
Work Conditions
- Must be able to work two-three consistent shifts per week.
- Ability to lift and carry up to 50 pounds.
- Must be able to stand for long periods of time and work in all weather conditions
- Must have valid PA driver’s license
- Cell phones and ear buds/headphones may not be used during work hours unless for emergencies or work purposes, this includes taking photos, listening to podcasts & music
Equal Opportunity Employer
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Submission Requirements
Email submissions only. Please send a cover letter, resume, and two professional references to smyers@pittsburghbotanicgarden.org. All candidate submissions should be combined in a single PDF with the applicant’s name in the file name. Please do not include information in email text, but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls, please.
January 11, 2021
Food Service Assistant
Food Service Assistant Job Description
Duration: Regular Part-time position (Non-exempt)
Application deadline: Until position is filled
Responsibilities
As part of the Garden’s growing team, the Food Service Assistant will assist café patrons to ensure a positive guest experience.
This position reports to the Events and Guest Relations Director, is supervised by the Event Sales Manager, and works closely with other Garden staff members.
Duties include, but not limited to:
Food Service-Cafe
- Support the daily operations of the café
- Take food and beverage orders, process orders and payment transactions
- Communicate effectively and possess a polite and pleasant demeanor
- Prepare orders with high attention to detail and is attentive to customer requests
- Work alone as well as part of a team
- Operate a POS system, as well as other mechanical skills
- Maintain a basic understanding of dietary restrictions and menu ingredients
- Have knowledge of foodservice safety and hygiene
- Adhere to PBG Customer Service guidelines, policies, and procedures
- Stock product and displays
- Ensure the cleanliness of front and back of house
- Perform other duties as assigned to support Garden operations
Experience and Qualifications
- The ideal candidate will have previous experience in customer service or foodservice operations.
- Minimum requirements include high school diploma or equivalent; satisfactory completion of a required background check; ability to communicate clearly and tactfully; CPR certification and first aid training a plus. Demonstrated skills in collaboration and creative problem-solving
- Must complete Serve Safe Certification upon hiring
- The ability to manage multiple tasks.
- Must be reliable and be able to work independently.
- High attention to detail and willingness to learn
- A passionate commitment to the mission and purpose of the Garden.
Compensation
Regular part-time position (Non-exempt). Typically, this is 15-25 hours per workweek and hours fluctuate seasonally.
Work Conditions
- Flexible hours will be required for Garden related functions and occasional holidays, weekdays, evenings, and weekends.
- The position will include pay for pro-rated holidays, vacation, and sick time.
- Ability to lift and carry up to 50 pounds.
- Must be able to stand for extended periods of time and work in all weather conditions
Equal Opportunity Employer
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Submission Requirements
Email submissions only. Please send a cover letter, resume, and two professional references to resume@pittsburghbotanicgarden.org. All candidate submissions should be combined in a single PDF with the applicant’s name in the file name. Please do not include information in email text, but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls, please.
1/25/2021
Events and Guest Relations Assistant
Events and Guest Relations Assistant Job Description
Duration: Seasonal Part-time position (non-exempt)
Application deadline: Until position is filled
Responsibilities
The Events and Guest Relations Assistant will assist guests who come to the Garden as part of general admission, group tours, and private events to ensure an overall positive guest experience.
Duties include, but are not limited, the following:
Admissions-Welcome Desk and Gift Shop
- Greet visitors and guests in a friendly and attentive way and address their needs promptly including the processing of admissions, gift shop sales, memberships, class and event registrations
- Answer and route calls and emails appropriately
- Ensure that the Welcome Center is clean and in order at the end of each shift, per provided checklist
- Remain current on upcoming activities, fundraisers, and Garden development
- Maintain knowledge of membership levels and benefits
- Adhere to PBG Customer Service guidelines, policies, and procedures
- Ensure constant coverage of the station in which you are assigned
- Communicate clearly and effectively with a diverse group of stakeholders, guests, and patrons
- Assist with inventory, ordering, and restocking print material, merchandise, and supplies
- Perform other duties as assigned to support Garden operations, assisting in the cafe if needed
Events
- Assist with answering initial inquiries and general questions of prospective clients
- Work closely with the events team to plan, market, and organize special events
- Ensure that the event areas are clean and in order prior to each event, per provided checklist
- Ensure that all pre-event procedures are followed as outlined in the executed rental agreements
- Direct or escort contracted vendors and guests to events
- Assist with the management of the inventory of event supplies
- Perform other duties as assigned to support internal and private events
- Assist Event Sales Manager/Coordinator with wedding ceremonies, execution of event timeline, and other duties as assigned per event
Experience and Qualifications
- The ideal candidate will have previous experience in customer service or event operations, ability to troubleshoot in a fast-paced environment.
- Minimum requirements include high school diploma or equivalent; satisfactory completion of a required background check; ability to communicate clearly and tactfully; CPR certification and first aid training a plus. Demonstrated skills in collaboration and creative problem-solving
- The ability to manage multiple tasks.
- Must be reliable and be able to work independently.
- High attention to detail and willingness to learn
- A passionate commitment to the mission and purpose of the Garden.
Compensation
Seasonal Part-time position (non-exempt). Typically, this is 15-25 hours per workweek and hours fluctuate seasonally
Work Conditions
- Flexible hours will be required for Garden related functions and occasional holidays, weekdays, and evenings
- This position will include general office work and assisting the events department in the setup and execution of events.
- Must be able to work outdoor environment and all weather conditions
- Accommodate a flexible work schedule that includes weekday, evening, weekend and occasional holiday availability. Most private rentals take place Friday – Sunday
- Must be able to stand for extended periods of time
- Must be able to lift and carry up to 50 pounds
Equal Opportunity Employer
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Submission Requirements
Email submissions only. Please send a cover letter, resume, and two professional references to resume@pittsburghbotanicgarden.org. All candidate submissions should be combined in a single PDF with the applicant’s name in the file name. Please do not include information in email text, but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls, please.
1/29/2021
Communications Coordinator
Communications Coordinator Job Description
Position Summary
Under the direction of the Development Director, the Communications Coordinator develops and implements promotional and awareness strategies for Pittsburgh Botanic Garden’s multiple programmatic offerings, including Admissions, Adult and Youth Education Programs, Community Ticketed Events, and exhibit-related programs. This is a regular part-time, nonexempt position and reports to the Development Director.
Responsibilities
The Communications Coordinator supports marketing strategies to reach and build new audiences through a variety of engagement methods including institutional materials and publications (both print and digital), and Pittsburgh Botanic Garden website. The position will insure that all collateral maintains and upholds the Garden’s brand identity and consistency across all marketing channels.
Specific responsibilities include, but are not limited to:
- Coordinate print and electronic materials that support the Membership program and Adult/Youth education classes, workshops and drop-in programs. These pieces include printed newsletters and other mailings, internal signage and e-monitor system.
- Develop and distribute weekly e-communication; and execute focused e-communication campaigns targeting specific audience segments, including Membership
- Create social media content to build and engage the Garden’s diverse audiences
- Develop and manage the content on Pittsburgh Botanic Garden’s website, including Event Calendar and blogs
- Analyze and report on audience engagement and usage statistics; monitor and provide monthly reports on conversions/goals
- Organize and maintain the physical and digital media archives, including collecting, scanning and distributing press clippings
- Organize and maintain the Garden’s digital image library
- Plan and coordinate “grass root” marketing efforts, such as Home and Garden Show and Garden in the Parks
Experience And Qualifications
- Bachelor’s degree in related field required.
- 2+ years of marketing and communications experience, preferable in a cultural institution.
- Excellent written communication skills, and ability to think creatively.
- Proficient with WordPress and social media platforms (Facebook, Instagram) and related analytics.
- Experience producing print materials.
- Able to operate professionally under pressure, meet deadlines and maintain a high level of confidentiality.
- Obtain clearances (Child Abuse Clearance; PA State Police Background Check; FBI Fingerprint Background Check).
Work Conditions
- Primarily office work conditions (on-site and work from home) with occasional outdoor work at events.
- Typically, this is a 24 hour workweek position; however, flexible hours are required for Garden related functions.
- Must be able to sit for extended periods of time, traverse moderate site conditions related to Garden events, and be computer proficient.
Equal Opportunity Employer
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Submission Requirements
Email submissions only. Please send cover letter, resume and two professional references to resume@pittsburghbotanicgarden.org. All candidate submissions should be combined in a single PDF with applicant’s name in the file name. Please do not include information in email text, but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls please.
Date: 12/2020
EQUAL OPPORTUNITY EMPLOYER
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation & training.
