Pittsburgh Botanic Garden is currently accepting applications for the following positions.
Café Coordinator
Where: Pittsburgh Botanic Garden, Oakdale, PA
Job Status: Full-time/Regular/ Non-exempt
Pittsburgh Botanic Garden inspires people to value plants, garden design, and the natural world by cultivating plant collections of the Allegheny Plateau and temperate regions, creating display gardens, conducting education programming, and conserving the environment.
RESPONSIBILITIES
As part of the Garden’s growing team, the Café Coordinator will assist café patrons to ensure a positive guest experience. This position reports to the Café Manager and works closely with other Garden staff members.
Essential Job Functions:
- Prepare the complete line of food set up and establish an adequate system for the setup each day
- Prepare orders in the kitchen based on guest tickets
- Assist in the preparation, production, and service of food
- Check daily use records to ensure that estimates are filled in correctly and production is following these estimates as closely as possible
- Assist in storing food when any deliveries arrive; date and rotate all food containers as required
- Maintain good housekeeping in the entire kitchen, range, freezers, and all reach-in refrigerators
- Support the daily operations of the café BOH
- Take food and beverage orders, process orders, and payment transactions.
- Communicate effectively and possess a polite and pleasant demeanor
- Prepare orders with high attention to detail and is attentive to customer requests
- Ability to work alone, as well as part of a team
- Understand dietary restrictions and menu ingredients
- Have knowledge of food service safety and hygiene
- Adhere to PBG Customer Service guidelines, policies, and procedures
- Ensure the cleanliness of the back of the house
- Perform other duties as assigned to support Garden operations
- Assist Café Manager as needed with internal events, community events, group tours, etc.
EXPERIENCE AND QUALIFICATIONS
- The ideal candidate will have previous experience in customer service and food service operations
- Minimum requirements include high school diploma or equivalent; satisfactory completion of a required background check; ability to communicate clearly and tactfully
- CPR certification and first aid training a plus
- Demonstrate skills in collaboration and creative problem-solving
- Have the ability to manage multiple tasks.
- Must be reliable and be able to work independently.
- Must have high attention to detail and willingness to learn
- Must have a passionate commitment to the mission and purpose of the Garden.
- Clearance of required background checks (Child Abuse Clearance; PA State Police Background Check; Fingerprint Background Check, PA valid driver’s license)
- ServSafe Certified or can become certified
- Able to trouble shoot facility issues as they occur
Work Conditions
- Typically, this is 40 hours per workweek and hours fluctuate seasonally.
- Flexible hours will be required for Garden-related functions, weekends, weekdays, evenings, and holidays
- The position will include pay for holidays, vacation, and sick time.
- Ability to lift and carry up to 30 pounds.
- Must be able to stand for extended periods of time and work in all weather conditions
Submission Requirements
Email submission only. Please send cover letter, resume, and two professional references to [email protected]. Please do not include information in email text but do include important information for consideration in your cover content. Do not make multiple submissions. No phone calls please.
Equal Employer Opportunity
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and
applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. (https://www.eeoc.gov/eeo-policy-statement)
May 2023
Café Line Cook
Café Line Cook
Where: Pittsburgh Botanic Garden, Oakdale, PA
Job Status: Full-time/Regular/Non-exempt
Pittsburgh Botanic Garden inspires people to value plants, garden design, and the natural world by cultivating plant collections of the Allegheny Plateau and temperate regions, creating display gardens, conducting educational programs, and conserving the environment.
RESPONSIBILITIES
As part of the Garden’s growing team, the Canopy Café Line Cook will assist café staff and patrons to ensure a positive guest experience. This position reports to the Café Manager and works closely with other Garden staff members.
Essential Job Functions:
- Prepare the complete line of food set-up and establish an adequate system for the set-up each day.
- Prepare orders in the kitchen based on guest tickets.
- Assist in the preparation, production, and service of food.
- Check daily use records to ensure that estimates are filled in correctly and production is following these estimates as closely as possible.
- Assist in storing food when any deliveries arrive; date and rotate all food containers as required.
- Maintain good housekeeping in the entire kitchen, including the range, freezers, and all reach-in refrigerators.
- Support the daily operations of the Café back of the house.
- Take food and beverage orders, process orders, and payment transactions.
- Communicate effectively and possess a polite and pleasant demeanor.
- Prepare orders with high attention to detail and is attentive to customer requests.
- Ability to work alone, as well as part of a team.
- Understand dietary restrictions and menu ingredients.
- Have knowledge of food service safety and hygiene.
- Adhere to Garden Customer Service guidelines, policies, and procedures.
- Perform other duties as assigned to support Garden operations.
- Assist Café Manager as needed with internal events, community events, group tours, etc.
EXPERIENCE AND QUALIFICATIONS
- The ideal candidate will have previous experience in customer service and food service operations.
- Minimum requirements include a high school diploma or equivalent; satisfactory completion of a required background check; ability to communicate clearly and tactfully.
- CPR certification and first aid training are a plus.
- Demonstrate skills in collaboration and creative problem-solving.
- Have the ability to manage multiple tasks.
- Must be reliable and be able to work independently.
- Must have high attention to detail and willingness to learn.
- Must have a passionate commitment to the mission and purpose of the Garden.
- Clearance of required background checks (Child Abuse Clearance; PA State Police Background Check; Fingerprint Background Check, PA valid driver’s license)
- ServSafe Certified or can become certified.
- Able to troubleshoot kitchen facility issues as they occur.
Work Conditions
- Typically, this is 40 hours per workweek and hours fluctuate seasonally.
- Flexible hours will be required for Garden-related functions, weekends, weekdays, evenings, and holidays.
- The position will include pay for holidays, vacation, and sick time.
- Ability to lift and carry up to 30 pounds.
- Must be able to stand for extended periods and work in all weather conditions.
Submission Requirements
Email submission only. Please send a cover letter, resume, and two professional references to [email protected]. Please do not include information in email text but do include important information for consideration in your cover content. Do not make multiple submissions. No phone calls, please.
Equal Employer Opportunity
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and
applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
July 2023
Custodian
Custodian
Job Description
Where: Pittsburgh Botanic Garden, Oakdale, PA
Job status: Regular Part-Time position
Pittsburgh Botanic Garden inspires people to value plants, garden design and the natural world by cultivating plant collections of the Allegheny Plateau and temperate regions, creating display gardens, conducting educational programs and conserving the environment.
RESPONSIBILITIES
As part of the Garden’s growing team, we seek a Custodian who will be responsible for the cleanliness and general routine maintenance of the Garden’s facilities.
This position reports to the Facilities Manager and Chief Financial Officer and works closely with other Garden staff members.
Essential Job Functions
- Clean, sweep, and mop Administration Building, Welcome Center, Davidson Event Center and Weisbrod Learning Pavilion including windows, sills, counters, and restrooms.
- Remove trash, recycling, and debris
- Set up and tear down of tables and chairs for classes and events
- Perform a variety of routine maintenance tasks e.g., change light bulbs, hang bulletin boards
- Leaf and snow removal from sidewalks and event plaza and application of ice melt as needed
- Perform basic repairs and other hands-on work as assigned by supervisor
- Assist with special events and customer service tasks as needed
EXPERIENCE AND QUALIFICATIONS
- High school diploma or equivalent and five years of experience in similar role
- Ability to communicate clearly and listen attentively
- Demonstrated skills in collaboration and creative problem-solving
- Ability to manage multiple tasks
- Reliable and be able to work independently
- High attention to detail and willingness to learn
- A passionate commitment to the mission and purpose of the Garden
- Obtain clearances before start date (Child Abuse Clearance; PA State Police Background Check; FBI Fingerprint Background Check)
COMPENSATION
- Non-exempt, Regular Part-Time hourly position. Typically, this is a 15-25 hours per workweek and hours fluctuate seasonally
- Flexible hours will be required for Garden-related functions and occasional holidays, weekdays and evenings
- The position will include prorated holidays, vacation, and sick time
WORK CONDITIONS
- Must be able to work two-three consistent shifts per week.
- Ability to lift and carry up to 50 pounds.
- Must be able to stand for long periods of time and work in all weather conditions
- Must have valid PA driver’s license
- Cell phones and ear buds/headphones may not be used during work hours unless for emergencies or work purposes, this includes taking photos, listening to podcasts & music
EQUAL OPPORTUNITY EMPLOYER
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and
applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
SUBMISSION REQUIREMENTS
Email submissions only. Please send cover letter, resume, salary requirements and two professional references to [email protected]. Please do not include information in email text but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls please.
February 23, 2022
Display Horticulturist
Where: Pittsburgh Botanic Garden, Oakdale, PA
Job Status: Regular Full-time Non-exempt
Pittsburgh Botanic Garden inspires people to value plants, garden design, and the natural world by cultivating plant collections of the Allegheny Plateau and temperate regions, creating display gardens, conducting educational programs, and conserving the environment.
RESPONSIBILITIES
As part of the Garden’s growing team, we seek a Display Horticulturist who will ensure that Pittsburgh Botanic Garden conforms to the highest standards of garden management practices while attending to the Garden’s living plant collections and horticultural displays. The Display Horticulturist plays a key role in the appearance of the Garden through their technical skills and creativity, the quality of the horticultural exhibits, and the use of best practices for collections management. This energetic individual will bring a high level of horticultural knowledge and professional gardening talent to the Garden, implement best stewardship practices, and lead interns and volunteers in exceptional standards for garden maintenance.
This position reports to the Horticulture Manager and works closely with other Garden staff members.
Essential Job Functions
- Assist in creating horticultural displays and in the care of the Garden’s living collections.
- Perform general garden maintenance such as pruning, planting, mulching, and weeding of the permanent and seasonal plantings including plant acquisition, propagation, and installation.
- Motivate and lead by example seasonal staff, interns, and volunteers in the maintenance of gardens and landscapes, including record keeping and proper plant identification.
- Monitor pests and diseases and using Integrated Pest Management (IPM) approach, apply appropriate pesticides, herbicides, and fertilizers as needed.
- Assists with special events and other non-horticultural projects that support the garden’s mission and development.
- Perform special studies, projects, and assignments as requested
- Operate equipment such as hand tools, utility vehicles, and tractors, as well as standard garden power tools such as blowers, tillers, and chainsaws.
- Snow removal in the Winter
EXPERIENCE AND QUALIFICATIONS
- Four-year degree in horticulture or related field, or equivalent combination of training, skills, and experience
- Three to five years of experience in the field of horticulture; botanic garden experience preferred
- Knowledge and/or experience in the following areas: common ornamental landscape plants of zone 5, arboriculture, PA native plants, and container displays
- Demonstrated skills in creative problem-solving and conflict management
- Strength in oral and written communication and the ability to manage multiple tasks
- A passionate commitment to the mission and purpose of the Garden
- Proficient with equipment used in the horticultural trade, including larger equipment e.g., tractors
COMPENSATION
- Compensation commensurate with experience
WORK CONDITIONS
- Primarily outdoor physical work in all weather conditions with occasional work at special events
- Typically, this is a 40-hour workweek position with weekend shifts on rotation. Flexible hours will be required for Garden related functions
- Must be able to traverse moderate to difficult site conditions related to Garden topography
- Ability to stand, kneel, or bend for extended periods and lift 50 pounds
- Exposure to biting/stinging insects, poisonous plants, petroleum products, and horticultural chemicals
- Must possess a valid PA driver’s license and have or be willing to obtain a Pesticide Applicator’s license
- Must have clearances prior to hire date (Child Abuse Clearance; PA State Police Background Check; FBI Fingerprint Background Check)
EQUAL OPPORTUNITY EMPLOYER
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and
applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
SUBMISSION REQUIREMENTS
Email submissions only. Please send a cover letter, resume, salary requirements, and two professional references to [email protected]. Please do not include information in email text but include important information for consideration in the cover letter content. Do not make multiple submissions. No phone calls, please.
Event Assistant
Event Assistant (Seasonal)
Job Description
Where: Pittsburgh Botanic Garden, Oakdale, PA
Job Status: Part-time/Seasonal/ Non-exempt
Pittsburgh Botanic Garden (PBG) inspires people to value plants, garden design, and the natural world by cultivating plant collections of the Allegheny Plateau and temperate regions, creating display gardens, conducting educational programs, and conserving the environment.
RESPONSIBILITIES
The Event Assistant assists guests who come to the Garden as part of a private event, community event, and internal PBG events to ensure an overall positive experience.
Essential Job Functions:
- Have basic computer knowledge and the ability to use Paylocity efficiently.
- Remain current on upcoming activities, fundraisers, and Garden development.
- Adhere to PBG guidelines, policies, and procedures.
- Ensure that the event suites and spaces are prepared and in working order prior to each event, per provided checklist.
- Ensure that all pre-event procedures are followed per the timeline and event checklist.
- Direct vendors to their assigned space and assist as needed.
- Assist with Final Touches service as needed (Games, cookie table set up, final details, etc.)
- Greet guests in a friendly, attentive way while anticipating their needs for available parking and entrance to the event.
- Assist Event Manager/Coordinator with wedding ceremonies, execution of event timeline, and other duties as assigned per event.
- Follow the event timeline, anticipate the needs of guests, and remain visible to guests during the event.
- Follow safety procedures to reduce risk during events. Event Assistant may be required to intervene in various situations for the safety of guests. Prepare incident reports and follow procedures when necessary.
- Check out vendors at the end of the evening to ensure the cleanliness of the facility and catering kitchen. Have the closing checklist signed off by the catering manager or person in charge.
- Ensure that the Davidson Event Center is not damaged and left in good condition by vendors and clients.
- Prepare end-of-shift reports using the checklist and report on the overall event experience and if the security deposit will be held.
- Close and lock gates and doors in Celebration Garden and Davidson Event Center
- Perform other duties as assigned to support Garden operations. Perform other duties as assigned to support internal and private events.
Experience and Qualifications
- Previous experience in event operations a plus and the ability to troubleshoot in a fast-paced environment.
- Minimum requirements include a high school diploma or equivalent.
- The ability to communicate clearly and tactfully.
- CPR certification and first aid training along with demonstrated skills in collaboration and creative problem-solving a plus.
- Ability to manage multiple tasks.
- Be reliable and able to work independently.
- High attention to detail and willingness to learn.
- A passionate commitment to the mission and purpose of the Garden
- Clearance of required background checks (Child Abuse Clearance; PA State Police Background Check; Fingerprint Background Check, PA valid driver’s license)
- RAMP Certified or can become certified.
- Able to troubleshoot facility issues as they occur.
WORK CONDITIONS
- Typically, this is 15-25 hours per workweek and hours fluctuate seasonally.
- Flexible hours are required for Garden-related functions and holidays, weekdays, evenings, and weekends.
- Must have the ability to lift and carry up to 30 pounds.
- Must be able to stand for extended periods of time and work in all weather conditions.
SUBMISSION REQUIREMENTS
- Email submissions only. Please send your resume, and two professional references to [email protected]. Please do not include information in email text but do include important information for consideration in the cover letter content. Do not make multiple submissions. No phone calls, please.
Equal Employer Opportunity
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and
applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
(https://www.eeoc.gov/eeo-policy-statement)
February 2023
Events Manager
Events Manager
Job Description
Quick Facts
Where: Pittsburgh Botanic Garden, Oakdale, PA
Job Status: Regular Full-time position (Exempt)
Pittsburgh Botanic Garden inspires people to value plants, garden design, and the natural world by cultivating plant collections of the Allegheny Plateau and temperate regions, creating display gardens, conducting educational programs, and conserving the environment.
RESPONSIBILITIES
The Events Manager is responsible for generating private event revenue from sales through various outreach channels. This position assists in developing strategies for increasing private events held at the Garden. The Events Manager reports to the Visitor Experience and Events Director and supervises the event staff. This role interfaces with clients, caterers, rental companies, volunteers, staff, and vendors, and coordinates event set-up and the general upkeep of rental facilities.
Essential Job Functions:
- Exceed quarterly rental revenue targets set forth by direct report.
- Prepare required reports including revenue reports.
- Build relationships with corporations to promote repeat business.
- Create leads and develop long-term relationships in the event planning, production, and promotion communities, and with other relevant companies, organizations, and groups.
- Provide superior and professional customer service to potential and existing clients.
- Respond to new inquiries and schedule appointments to tour clients through rental spaces.
- Convey consistent policies and procedures of the rental spaces to clients and vendors.
- Interface and foster relationships with caterers, rental companies, and other vendors.
- Work with contracted clients to ensure that timelines are met. Process and track private event payments and licensing fee payments, review Certificates of Insurance, and confirm accurate and complete contracts.
- Ensure that the event space is clean and prepared before each rental.
- Set up décor, cookie tables, and any additions when contracted to do so by the clients.
- Research, analyze, and assist in developing special event profit-generating opportunities.
- Other duties as assigned including working with other departments to develop and promote future programs that will benefit the Garden’s long-term goals.
- Generate content for the private events Instagram account, monitor and respond to comments.
- Upkeep inquiry platforms including but not limited to: The Knot, WeddingWire, Here Comes the Guide, etc.
- Maintain private event packages with current information and pricing.
- Maintain detailed records of vendors, timelines, and general notes for each event to ensure accuracy in execution on the event day.
- Organize and execute day-of event management.
EXPERIENCE AND QUALIFICATIONS
- Bachelor’s degree or equivalent combination of education and related experience and/or training.
- Expertise in planning, budgeting, and marketing.
- Must be versed in Excel, can learn Blackbaud’s Altru system, and have basic A/V knowledge.
- Ability to handle difficult situations, work well under pressure, and meet deadlines.
- Is an independent worker, highly organized, and demonstrates strong written & verbal communication skills.
- Must demonstrate strong people skills, effectively manage conflict, maintain a positive work environment, and work cooperatively with different types of personalities.
- Prior experience managing staff.
- Working knowledge of local and regional markets, venue operations, and special events industries.
- Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
- Ability to effectively evaluate risks and liabilities of special events and venue rentals.
- Clearance of required background checks (Child Abuse Clearance; PA State Police Background Check; Fingerprint Background Check, PA valid driver’s license)
- RAMP Certified and ServSafe Certified or can become certified.
- Able to troubleshoot issues as they occur.
Work Conditions
- Five-day, 40-hour workweek with a flexible schedule that would include weekend shifts.
- Flexible hours will be required for Garden-related functions and holidays, weekdays, evenings, and weekends.
- The position will include pay for holidays, vacation, and sick time.
- Must have the ability to lift and carry up to 30 pounds.
- Must be able to stand for extended periods of time and work in all weather conditions.
Equal Employer Opportunity
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Submission Requirements
Email submissions only. Please send a cover letter, resume, and two professional references to [email protected]. All candidate submissions should be combined in a single PDF with the applicant’s name in the file name. Please do not include information in email text but include important information for consideration in the cover letter content. Do not make multiple submissions. No phone calls, please.
July 20, 2023
External Relations Assistant
External Relations Assistant
Job Status: Regular Full-time Non-exempt
Pittsburgh Botanic Garden inspires people to value plants, garden design and the natural world by cultivating plant collections of the Allegheny Plateau and temperate regions, creating display gardens, conducting educational programs, and conserving the environment.
This growing nonprofit cultural institution seeks an enthusiastic and energetic External Relations Assistant to further its mission.
RESPONSIBILITIES
The External Relations Assistant maintains the quality of membership and donor records. Performs the data entry tasks of gift entry, acknowledgement, and donor record updates as well as all aspects of membership fulfillment. Ensures the data inputs are accurate in the Garden’s constituent database in a timely manner. Generates reports and queries as requested by other members of the External Relations Department. Reports to the Membership Manager.
Essential Job Functions
- Manage the Pittsburgh Botanic Garden donor and membership records in the organization’s database (Altru)
- Maintain accurate constituent records; update addresses and constituent information; enter new records; assist with constituent segmentation
- Process and fulfill all memberships, including printing and mailing of membership cards
- Process and acknowledge all donations and pledges within a timely manner
- Support other departments which use the membership and donor modules of the database
EXPERIENCE AND QUALIFICATIONS
- Highly developed understanding of database systems; Altru or Blackbaud experience preferred
- Highly proficient in Microsoft Office 365
- Ability to maintain high level of confidentiality
- Strong written and oral communication skills
- Clearance of background security checks
WORK CONDITIONS
- Primarily office work conditions with occasional outdoor work at events
- Typically, this is a 40-hour workweek position, however flexible hours are required for Garden related functions
SUBMISSION REQUIREMENTS
Email submissions only. Please send cover letter, resume, salary requirements and two professional references to [email protected]. Please do not include information in email text but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls please.
EQUAL OPPORTUNITY EMPLOYER
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Facilities Manager
Job Description
Where: Pittsburgh Botanic Garden, Oakdale, PA
Job Status: Full time, Regular, Exempt
Pittsburgh Botanic Garden inspires people to value plants, garden design, and the natural world by cultivating plant collections of the Allegheny Plateau and temperate regions, creating display gardens, conducting educational programs, and conserving the environment.
RESPONSIBILITIES
As part of the Garden’s growing team, we seek a Facilities Manager to oversee the physical maintenance of all Pittsburgh Botanic Garden buildings and facilities to ensure that they are safe, up to code and fully operational. The Facilities Manager will be responsible for managing building service providers, construction contractors, and coordinating with other department managers with regards to the Garden’s schedule of educational programs, rentals, and private and community events.
This position reports to the Chief Financial Officer.
Essential Job Functions
- Update and maintain building preventative maintenance program and schedules.
- Ensure operational efficiency of all building systems.
- Coordinate all maintenance issues, work orders and schedules.
- Organize and maintain database of replacement parts and material specifications.
- Ensure all utility systems are inspected in accordance with regulations.
- Coordinate site safety program.
- Manage building security systems and services.
- Provide project management on small projects e.g., renovation/additions.
- Procure and manage contracts for building services providers.
- Coordinate contractors and service providers with Garden events and programs.
- Ensure all Pittsburgh Botanic Garden processes and compliance programs are met.
- Prepare operating reports and budgets.
- Manage and supervise staff, volunteers, and outside contractors, including overseeing the custodial function (inhouse or outsourced).
EXPERIENCE AND QUALIFICATIONS
- High school degree required. College, technical or trade school degree preferred.
- Facilities management experience required.
- Ability to read and understand technical drawings and plans.
- Familiarity with sustainability principles a plus.
- Able to multitask, prioritize, and manage time efficiently.
- Self-motivated and self-directed with a natural attention to details.
- Experienced at compiling and following strict budgets.
- General computer skills including proficiency with Microsoft Office Suite.
- Demonstrated skills in collaboration, creative problem-solving and conflict management.
- Preferred experience in the Green Industry
- Strength in oral and written communications.
- A passionate commitment to the mission and purpose of the Garden.
- Adherence to all Pittsburgh Botanic Garden policies and procedures.
- Obtain clearances before start date (Child Abuse Clearance; PA State Police Background Check; FBI Fingerprint Background Check)
- Able to operate professionally under pressure, meet deadlines and maintain a high level of confidentiality.
WORK CONDITIONS
- Primarily indoor work with occasional outdoor work in all weather conditions to manage buildings/projects or work special events.
- Must be able to traverse moderate to difficult site conditions related to Garden topography.
- Ability to stand, bend, squat, and lift 50 pounds.
- Typically, this is a 40-hour workweek position. Flexible hours, including some weekend hours, will be required for Garden-related events, functions and emergencies.
- Health benefits package available, plus holidays, vacation, sick time, 401K Plan
EQUAL OPPORTUNITY EMPLOYER
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and
applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
SUBMISSION REQUIREMENTS
Email submissions only. Please send cover letter, resume and two professional references to [email protected]. Please do not include information in email text but do include important information for consideration in your cover letter content. Do not make multiple submissions. No phone calls, please.
July 2023
Facilities Assistant
Facilities Assistant
Job Description
Where: Pittsburgh Botanic Garden, Pittsburgh, PA
Job Status: Regular, Full-Time, Non-exempt
Pittsburgh Botanic Garden inspires people to value plants, garden design, and the natural world by cultivating plant collections of the Allegheny Plateau and temperate regions, creating display gardens, conducting educational programs, and conserving the environment.
RESPONSIBILITIES
As part of the Garden’s growing team, the full-time Facilities Assistant team member’s primary focus is on custodial and cleaning duties necessary to create an exceptional guest experience. A successful candidate must have the ability to communicate effectively with staff of all levels and interact with Garden visitors and volunteers in a cheerful and positive manner.
Applicant must be able to work independently without supervision as well as alongside other staff. This position reports to the Facilities Manager.
Essential Job Functions
- Clean and maintain facilities including, but not limited to, cleaning and sanitizing restrooms and public areas, vacuuming, dusting, cleaning windows and doors, collecting recycling, emptying trash cans, floor cleaning and maintenance, and deep cleaning as requested.
- Perform duties efficiently and effectively including proper and safe use of cleaning supplies.
- Clean facilities, rental spaces, classrooms, and equipment between programs and events.
- Set up and take down tables and chairs for programs and events.
- Monitor outdoor areas for litter and general cleanliness.
- Keep all storage areas clean, organized, and stocked.
- Respond to requests of all departments/staff members for custodial and operations support, as directed by Facilities Manager.
- Maintain working inventory levels for building functionality.
- Perform a variety of routine maintenance tasks, basic repairs, and other hands-on work as assigned, along with assisting the Facilities Manager with large projects.
- Assist with special events and customer service tasks, as needed.
- Seasonal leaf and snow removal from sidewalks and event plaza and application of ice melt as needed.
- Apprise manager of maintenance issues, repairs, and supplies needed in a prompt manner.
- Use communication tools effectively and correctly including radios, computers, and task list schedules.
EXPERIENCE AND QUALIFICATIONS
- High school diploma or equivalent and three years of experience in a similar role.
- Ability to communicate clearly and listen attentively.
- Reliable mode of transportation and a valid PA driver’s license.
- Understanding and knowledge of basic mechanical systems.
- Demonstrated skills in collaboration and creative problem-solving.
- Ability to manage and take direction for multiple tasks.
- Reliable, self-motivated, and able to work independently.
- High attention to detail and willingness to learn.
- A passionate commitment to the mission and purpose of the Garden.
- Successful completion of required background checks and clearances prior to start date (Child Abuse Clearance; PA State Police Background Check; FBI Fingerprint Background Check).
WORK CONDITIONS
- This position is a 40-hour work week.
- This position will generally be scheduled Wednesday through Sunday, typically 7:00 am-3:30 pm
- Flexible hours are required including weekdays, weekends, evenings, and occasional holidays.
- The position will include paid holidays, vacation, and sick time.
- Ability to lift and carry up to 50 pounds.
- Must be able to stand for long periods of time and work in all weather conditions.
- Cell phones and earbuds/headphones may not be used during work hours unless for emergencies or work purposes, this includes taking photos, listening to podcasts & music.
EQUAL OPPORTUNITY EMPLOYER
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
SUBMISSION REQUIREMENTS
Email submissions only. Please send a cover letter, resume, and two professional references to [email protected] Do not include information in email text but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls, please.
July 2023
Horticulture Manager
Horticulture Manager
Where: Pittsburgh Botanic Garden, Oakdale, PA
Job Status: Regular Full-time Exempt
Pittsburgh Botanic Garden inspires people to value plants, garden design, and the natural world by cultivating plant collections of the Allegheny Plateau and temperate regions, creating display gardens, conducting educational programs, and conserving the environment.
RESPONSIBILITIES
The Horticulture Manager ensures that Pittsburgh Botanic Garden conforms to the highest standards of garden management practices by attending to the Garden’s living plant collections and horticultural displays. The Horticulture Manager plays a key role in the design, implementation, and ongoing care of the botanical displays and landscapes through their technical skills and creativity. This energetic individual is expected to bring a high level of horticultural and design knowledge and professional gardening talent to the Garden, implement best stewardship practices, and supervise regular and seasonal staff, interns, and volunteers in exceptional standards for garden maintenance.
This position reports to the Director of Horticulture and Conservation and works closely with other Garden staff members.
Essential Job Functions
- Manage a team of horticulturists in designing and maintaining 65 acres of gardens and woodlands.
- Ensure landscapes and plant collections are designed, maintained, and developed to the highest levels
- Create inspiring horticultural displays and care for the Garden’s living collections.
- Perform general garden maintenance such as pruning, planting, mulching, and weeding of the permanent and seasonal plantings including plant acquisition, propagation, and installation.
- Monitor pests and diseases and use Integrated Pest Management (IPM) approach.
- Occasionally lead garden tours and assist with special events and non-horticultural projects that support the Garden’s mission and development.
- Develop work schedules and quality standards.
- Participate in developing budgets and managing expenses.
- Work with staff to identify short and long-term projects to advance aesthetics, increase the value of collections, and develop associated budgets and implementation plans.
- Manages a team of 3-8 employees and 10-15 volunteers.
- Perform special studies, projects, and assignments as requested.
- Operate equipment such as tractors, mowers, and utility vehicles, as well as standard garden power tools such as chainsaws, blowers, and tillers.
- Winter duties will include snow removal
EXPERIENCE AND QUALIFICATIONS
- Four-year degree in horticulture, botany, landscape design, landscape architecture, or related field, or equivalent combination of training, skills, and experience
- Minimum of seven years of relevant practical experience
- Minimum of three to five years of experience in personnel management including demonstrated abilities in staff support, coaching and development, and conflict resolution.
- Previous management experience of individuals, unifying them with successful results.
- Knowledge and/or experience in the following areas: garden design, arboriculture, PA native plants, perennials, fruit trees, container displays, and the common landscape plants of USDA Zone 5
- Demonstrated skills in creative problem-solving and conflict management.
- Strength in oral and written communication and the ability to manage multiple tasks.
- A passionate commitment to the mission and purpose of the Garden
- Proficient with equipment used in the horticultural trade, including larger equipment.
- Knowledge of living collections, curation and development a plus.
- Strong knowledge of horticulture operations management and all related equipment and plants, plant materials (i.e., fertilizers, herbicides, etc.), and general landscape maintenance techniques and equipment.
- Demonstrated experience in managing multiple landscaping operations.
- Working knowledge of safe operating procedures for various types of landscape maintenance equipment.
- Working knowledge of budget development/management.
- Proven ability to lead and direct the work of others to complete general projects, including staff and volunteers, is required.
- Demonstrated ability to communicate effectively at all levels; must enjoy and feel comfortable interacting and working near the general public, in a safe and friendly manner, answering questions regarding horticulture collection.
- Knowledge of and adherence to all health and safety guidelines.
- Requires ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution.
- Proficiency with Microsoft Office suite (i.e., Word, Excel, Outlook) and solid Internet research skills.
- Ability to use e-mail to communicate with Garden staff to answer questions and service their needs.
- Ability to communicate effectively in English (verbal and written).
- The requirements and duties listed are representative and not exhaustive of the knowledge, skill, and/or abilities required.
WORK CONDITIONS
- Primarily outdoor physical work in all weather conditions with occasional work at special events
- Typically, this is a 40-hour workweek position with weekend shifts on rotation. Flexible hours will be required for Garden-related functions.
- Must be able to traverse moderate to difficult site conditions.
- Ability to lift 50 pounds.
- Must possess a valid PA driver’s license and have or be willing to obtain a Pesticide Applicator’s license.
EQUAL OPPORTUNITY EMPLOYER
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
SUBMISSION REQUIREMENTS
Email submissions only. Please send a cover letter, resume, salary requirements, and two professional references to [email protected]. Do not include information in email text but include important information for consideration in the cover letter content. Do not make multiple submissions. No phone calls, please.
April 2023
Safety & Security Assistant
Safety & Security Assistant
Job Description
Where: Pittsburgh Botanic Garden, Oakdale, PA
Job Status: Part-time/Regular/Non-exempt
Pittsburgh Botanic Garden inspires people to value plants, garden design, and the natural world by cultivating plant collections of the Allegheny Plateau and temperate regions, creating display gardens, conducting educational programs, and conserving the environment.
RESPONSIBILITIES
As part of the Garden’s growing team, we seek a Safety & Security Assistant that will ensure the safety of Garden visitors, guests, and employees, while enforcing Garden policies and procedures.
This position reports to the Visitor Experience & Events Director and works closely with other Garden staff members.
Essential Job Functions
- Patrol grounds to ensure the security of all buildings and Garden interior and exterior areas including Garden paths.
- Assist with parking and directing traffic as needed.
- Prepare accurate and clear reports of accidents, illness, theft, vandalism, or any other unusual occurrences. Incident reports need to be thorough and complete.
- Enforce Garden rules and policies for our visitors and guests.
- Communicate effectively and efficiently while maintaining a positive demeanor with visitors and staff.
- Ensure that all private events follow the schedule as outlined in the executed rental agreement, denying access until the beginning of the rental, and ensuring that teardown is completed in a timely manner.
- Follow emergency safety plans implemented by the Garden, communicating areas for improvement to Garden Safety Officer when appropriate.
- Maintain relationships with local law enforcement and other authorities that may assist in the event of emergencies.
- Follow proper opening and closing procedures.
- Perform a variety of routine tasks which can involve any systems within the Garden including, but not limited to maintaining garden pathways, and leaf removal from the event area.
- Perform small jobs, repair broken items, and other duties as assigned by supervisor.
EXPERIENCE AND QUALIFICATIONS
- The ideal candidate will have previous experience in security. Minimum requirements include a high school diploma or equivalent; satisfactory completion of required background check; CPR certification and first aid training preferred.
- The ability to communicate clearly and tactfully.
- Demonstrated skills in collaboration and creative problem-solving.
- Strength in oral and written communications and the ability to manage multiple tasks.
- A passionate commitment to the mission and purpose of the Garden.
WORK CONDITIONS
- Must be able to work a flexible schedule primarily weekends, both day and evening shifts, and occasional holidays
- Ability to lift and carry up to 30 pounds.
- Must be able to stand for long periods of time and work in all weather conditions.
- Typically, this is a 15-20 hours per workweek position. Flexible hours will be required for Garden-related functions.
- The position includes pro-rated pay for holidays, vacation, and sick time.
- This position is part-time for five months and limited hours during the off-peak season.
SUBMISSION REQUIREMENTS
Email submissions only. Please send a cover letter, resume, and two professional references to [email protected]. Please do not include information in email text but do include important information for consideration in the cover letter content. Do not make multiple submissions. No phone calls, please.
EQUAL OPPORTUNITY EMPLOYER
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
(https://www.eeoc.gov/eeo-policy-statement)
February 2023
Seasonal Gardener
Where: Pittsburgh Botanic Garden, Pittsburgh, PA
Duration: April 1 – December 15
Job Status: Seasonal, Part-time, Non-exempt
Pittsburgh Botanic Garden inspires people to value plants, garden design and the natural world by cultivating plant collections of the Allegheny Plateau and temperate regions, creating display gardens, conducting educational programs, and conserving the environment.
RESPONSIBILITIES
As part of the Garden’s growing team, we are seeking a Seasonal Gardener who will tend the Garden’s living plant collections and horticultural displays. This position assists in building gardens and maintaining plants and gardens. The Seasonal Gardener plays a key role in the appearance of Pittsburgh Botanic Garden through their energetic attention to detail, technical skills, and creativity.
This dedicated and reliable individual will bring horticultural knowledge and professional gardening talent to the Garden, implement best stewardship practices, and assist Garden staff with achieving exceptional standards for garden maintenance. Excellent communication skills, respect and integrity are required.
This position reports to the Horticulture and Facilities Director, is supervised by the Display Horticulturists, and works closely with other Garden staff members. Clearances are required before start date.
Essential Job Functions
- Perform general garden maintenance such as watering, pruning, planting, mulching, and weeding of the permanent and seasonal plantings.
- Monitor pests and diseases and follow appropriate Integrated Pest Management strategies.
- Operate equipment such as utility vehicles as well as standard garden power tools such as mowers, string trimmers, blowers, and tillers.
- As needed, complete non-horticultural projects that support the Garden’s mission and development.
- Motivate and assist volunteers in the maintenance of gardens and landscapes, including record keeping and proper plant identification.
- Assist with special events and other customer service tasks including our winter light festival.
- Weekend duties include caring for the Garden’s small flock of chickens (training provided).
- Participate in seasonal activities including bulb planting, garden cleanup and snow removal.
EXPERIENCE AND QUALIFICATIONS
- Four-year degree in horticulture or related field, or equivalent combination of training, skills, and experience
- Two to four years of experience in the field of horticulture, public garden experience preferred
- Knowledge and/or experience in the following areas: arboriculture, PA native plants, perennials, fruit trees, container displays, and common landscape plants of USDA zones 5 & 6
- Demonstrated skills in collaboration and creative problem-solving
- Strength in oral and written communications and the ability to manage multiple tasks
- A passionate commitment to the mission and purpose of the Garden
- Proficient with equipment used in the horticultural trade, including hand tools and small engine equipment
- Ability to follow directions and willing to learn the Garden’s best practices
COMPENSATION
- Non-exempt hourly position. Typically, this is a 40-hour position.
- Entry-level position: responsibilities and compensation will increase with demonstrated ability.
- Weekday hours are 7:00 am to 3:30 pm and weekend hours are 8:45 am – 5:00 pm
- Weekends are required on a rotating basis.
- Flexible hours will occasionally be required for Garden-related functions.
WORK CONDITIONS
- Primarily outdoor physical work in all weather conditions with occasional work at special events. Rain and cold weather clothing will be necessary. Boots are required.
- Must be able to traverse moderate to difficult site conditions related to Garden topography.
- Ability to lift 30 pounds.
- Cell phones and ear buds/headphones may not be used during work hours unless for emergencies or work purposes, this includes taking photos, listening to podcasts & music.
EQUAL OPPORTUNITY EMPLOYER
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and
applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
SUBMISSION REQUIREMENTS
Email submissions only. Please send cover letter, resume, salary requirements and two professional references to [email protected]. Please do not include information in email text but include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls please.
Posted: March 2023
Visitor Experience Coordinator
Visitor Experience Assistant
Where: Pittsburgh Botanic Garden, Oakdale, PA
Job Status: Regular Part-time Non-exempt
Pittsburgh Botanic Garden inspires people to value plants, garden design, and the natural world by cultivating plant collections of the Allegheny Plateau and temperate regions, creating display gardens, conducting educational programs, and conserving the environment.
RESPONSIBILITIES
The Visitor Experience Coordinator is responsible for assisting the Visitor Experience Manager in monitoring daily functions of the Welcome Desk, daily admissions, Forage and Finds gift shop, guest experience, and supporting the Canopy Café as needed. The position reports to the Visitor Experience Manager and interfaces with daily visitors, clients, vendors, volunteers, and staff.
Essential Job Functions:
- Enforce Visitor Experience guidelines, policies, and procedures.
- Provide superior and professional customer service to all visitors. Take the lead by directing day-to-day Welcome Desk operations. Exceed expectations by providing an exceptional visitor experience. Train staff in consistent messaging and communications protocol.
- Have thorough knowledge of the Garden’s history and future plans. Stay up to date and be able to properly inform visitors of daily activities, upcoming events, fundraisers, and Garden development.
- Greet visitors in an attentive way and address their needs promptly including admissions, gift shop sales, membership, educational classes, and event registration.
- Facilitate keeping all channels of communication open and up to date. Monitor POS and instruction manuals to ensure they are up to date.
- Remain current on membership levels, upgrades, the selling of memberships, and membership incentives.
- Answer and route calls and emails properly.
- Utilize Blackbaud’s Altru program, its resources, and continued education using the Role-Based Training Path
- Acclimate and train new Visitor Experience Assistants staff using the Visitor Experience new hire checklist.
- Schedule group tours and Welcome Center events appointments.
- Complete quarterly gift shop inventory, track damaged or lost material, assist with merchandising, and ordering new merchandise.
- General upkeep of Welcome Center cleanliness and maintenance requests. Ensure that the Welcome Center is clean before opening to the public each day and ongoing. Responsible for staff breakroom checklist and cleaning rotation.
- Other duties as assigned including working with other departments and committees to develop and promote future programs that will benefit Pittsburgh Botanic Garden’s long-term goals.
EXPERIENCE AND QUALIFICATIONS
- Bachelor’s degree or equivalent combination of education and related experience and/or training.
- Experience in hospitality or guest relations.
- Knowledge of database systems, Blackbaud Altru, and Excel is helpful.
- Ability to handle difficult situations.
- Ability to work independently, be highly organized, and demonstrate strong communication skills.
- Ability to direct day-to-day operations.
- Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
- Ability to effectively evaluate risks and liabilities of situations.
- Must demonstrate strong people skills, effectively manage conflict, maintain a positive work environment, and work cooperatively with different types of personalities.
- Clearance of required background checks (Child Abuse Clearance; PA State Police Background Check; Fingerprint Background Check, PA valid driver’s license)
- RAMP Certified or can become certified.
- Able to troubleshoot facility issues as they occur.
WORK CONDITIONS
- Typically, this is 40 hours per workweek and hours fluctuate seasonally.
- Flexible hours are required for Garden-related functions and holidays, weekdays, evenings, and weekends.
- The position includes pay for holidays, vacation, and sick time.
- Must have the ability to lift and carry up to 30 pounds.
- Must be able to stand for extended periods of time and work in all weather conditions.
SUBMISSION REQUIREMENTS
Email submissions only. Please send a cover letter, resume, and two professional references to [email protected]. Please do not include information in email text but do include important information for consideration in cover letter content. Do not make multiple submissions. No phone calls, please.
Equal Employer Opportunity
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and
applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
July 2023
EQUAL OPPORTUNITY EMPLOYER
Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
